UHCW NHS Trust - Coventry

PermanentFull time

To work within the Group Finance Team to provide comprehensive financial advice to Service and Speciality managers to enable the achievement of financial balance and contribute to the business planning process and service developments. The post holder will be part of a team directly involved in the maintenance of the general ledger and budgetary control system and ensuring compliance with all finance policies and procedures [including the Trust’s Standing Financial Instructions (SFIs)]. This role will provide the successful candidate with a stepping stone into an NHS finance career with the opportunity to study for an AAT qualification and then onto a Professional Accountancy qualification through the apprenticeship levy route. There will be an opportunity to progress in this training role to a Band 4 on successful completion of the required competency framework. The interview process will include an MS Excel Test as part of the selection process. Please be advised sponsorship is not eligible for this post. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested • Support the Finance Manager in the provision of financial and management information to the team. • Assist in ensuring accurate monthly financial reports are distributed to managers so that timely and accurate financial information can be incorporated into the decision making process. • Maintenance of the system for the control of establishments, ensuring these are up-to-date and accurate, and that establishment and vacancy information is distributed in accordance with key deadlines. • Assist with the preparation, completion and input of specific monthly expenditure journals to pay, non pay, income and any other transfers as required, in line with the agreed monthly reporting timetable. University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence®designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. • Support the Finance Manager in the provision of financial and management information to the team. • Assist in ensuring accurate monthly financial reports are distributed to managers so that timely and accurate financial information can be incorporated into the decision making process. • Maintenance of the system for the control of establishments, ensuring these are up-to-date and accurate, and that establishment and vacancy information is distributed in accordance with key deadlines. • Assist with the preparation, completion and input of specific monthly expenditure journals to pay, non pay, income and any other transfers as required, in line with the agreed monthly reporting timetable. For further details of the role please see the attached job description. This advert closes on Monday 31 Aug 2026

UHCW NHS Trust - Coventry

PermanentPart time

An exciting opportunity has arisen for a Support Secretary to join the ENT, Head & Neck and Maxillofacial team at UHCW. The successful candidate will provide comprehensive administrative and secretarial support to consultants and clinical teams, ensuring patients receive an efficient, professional and patient-centred service. The role includes appointment booking, managing enquiries, maintaining accurate patient records, processing correspondence and supporting the delivery of outpatient services. Candidates should have excellent organisational, communication and customer service skills and be able to work effectively within a busy team environment. Please be advised that sponsorship is not eligible for this post. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. Please note: This vacancy is being advertised to recruit to one full-time (37.5 hours per week) and one part-time (30 hours per week) Support Secretary position • To ensure all routine and/or urgent enquiries are effectively and successfully resolved within aprompttimescaleusingowninitiativeorreferringasappropriateandaproperrecordismaintained. • To ensure wherever possible that all documentation is up-to-date, in an orderly fashion andavailable whenever decisions are being made, liaising with department and Trust staff to maintainan efficient record system, prompt transcription and distribution of correspondence in compliancewithlocal/nationaltargets. • To maintain accurate and up to date internal computer systems and to retrieve and generateinformation to assist in the effective organisation of all patients/customers in accordance with localandnationalpolicies andtargets. • To undertake general office duties such as; faxing, typing, photocopying anduploading/downloading information to/from external agencies efficiently and effectively. To reviewstationarylevelsand informappropriate personwhen necessary. • To maintain efficient office management system/procedures to enable the department/clinicalteam to optimise their customer/patient care by ensuring that the data entered onto the systems isaccurate,completeandup-to-date,identifying issues and actingaccordingly. University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. The Support Secretary provides a comprehensive administrative and secretarial service, supporting consultants and clinical teams to deliver high-quality patient care. The role involves managing appointments, handling patient and clinician enquiries, maintaining accurate patient records, processing correspondence, and ensuring administrative processes are completed efficiently and within required timescales. The post holder will work closely with multidisciplinary teams, provide excellent customer service, and contribute to the effective delivery of outpatient and clinical services while demonstrating UHCW values and behaviours. For further details please see the attached job description. This advert closes on Monday 31 Aug 2026

UHCW NHS Trust - Coventry

PermanentFull time

Job Title : Personal Assistant Substantive : Permanent Full Time Working Hours : 37.5hrs Per week Working Pattern: Monday to Friday between 08:00 - 17:00 Service: Core Services We are looking to appoint a motivated and enthusiastic person who has excellent personal assistant, organisational, advanced administrative and interpersonal skills, with a high level knowledge of Microsoft Office software such as Outlook, Word, Excel. with the individual able to work with IT systems and simple data. The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and advanced administrative service to the Deputy Chief Nursing Officers. This should include (but not exhaustive) complex diary management, meeting coordination and associated formal minute taking, typing/word processing of letters, reports, and other correspondences. The individual should have excellent interpersonal skills with the ability to communicate complex, sensitive information with a range of staff internally and externally. Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working in a similar role. This role is for 37.5 per week, working Monday-Friday between the flexible hours of 0800-1700. The post holder will provide comprehensive personal assistance to the Deputy Chief Nursing Officer (DCNO) and Director of Nursing by providing comprehensive and confidential patient-centred administration and secretarial service in accordance with Departmental, Trust and National standards, policies and procedures. The skills required include the ability to be confidential, timely and organise, scheduling diaries, meetings etc. Have an excellent telephone manner as well as being a good communicator, friendly, calm and efficient. To maintain patient/staff confidentiality and adhere to and be aware of the implications of the Data Protection Act (1998) and Caldicott Principles (1997). To co-ordinate information and reporting processes, monitor audits and action plans within the DCNO portfolio. University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. • Manage the Deputy Chief Nursing Officers commitments • Liaising with Trust staff and other senior professionals internally and externally to the Trust • To act as a point of contact to ensure all enquiries are managed and successfully resolved • To ensure all documentation is up-to-date, accurate, and professional in presentation • To implement and maintain an efficient, systematic office management procedures • HR / Recruitment / Agency matters to include dealing with confidential matters on behalf of Corporate Nursing. • To continually contribute to patient and business improvement Agendas. • Support the Deputy Chief Nursing Officers in facilitation of a wide range of matters. For further details please see the attached job description. Please be advised that sponsorship is not eligible for this post. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. This advert closes on Sunday 23 Aug 2026

NHS Jobs - Barrow in Furness

from £25,272 a year

PermanentFull time

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay

Blackpool Teaching Hospitals NHS Foundation Trust - Blackpool

PermanentFull time

Do you like a challenge, want to deliver a service that supports the delivery of excellent patient care as well as have a rewarding career then we might just have the job for you…… We are currently recruiting for a HR Administratorto join our team. If you are a graduate looking for your first HR job or you are an experienced administrator with an interest in people, the HR Administratorrole might be just what you are looking for. You will need to have a customer focused approach, be proactive as well as a team player, in return you will have a rewarding and exciting career within our People & Culture team. We know people perform at their best when they are happy and healthy therefore, we support flexible working arrangements as well as have a hybrid approach to work. In addition, we have several benefits such as up to 33 days Annual Leave, Employee Assistance Programme, discounted gym membership, Lease Car Scheme, Have a look at the job descriptions for more information on the roles and if it would be helpful, feel free to give us a call or even visit us to talk in more detail. Please contact Deborah Booth on 01253 956914 to arrange this. Please be advised, if we receive a high number of applications, this may be closed early. Provide a high standard of administrative support to the Workforce Team. To work under the direction of the HR Advisor and HR Manager, to assist in the provision of a comprehensive, efficient and effective workforce advisory service. Working from the Trust’s policies and procedures, provide basic advice and guidance to staff and line managers to resolve day to day workforce queries. Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people. We have three main hospitals providing acute services to around 330,000 local residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries. We welcome and encourage application from anyone with protected characteristics, as well as supporting reservists and Veterans who are looking for a rewarding and challenging career within the NHS. DUTIES AND RESPONSIBILITIES • To be the first point of contact in providing basic advice and guidance on day-to-day workforce queries, working within the boundaries of the Trust’s Policies and Procedures, signposting when necessary and escalating to a senior colleague when appropriate. • Provide a comprehensive administrative support service to the Workforce Team in all aspects of case work, projects, and Agenda for Change. • Effective use of the IT systems to collage and produce the workforce management information/metrics, ie. appraisal and mandatory training figures etc. • Take a proactive approach in arranging meetings and hearings within agreed timescales, liaising with those involved and securing appropriate rooms when required. • Produce accurate records of minutes, either handwritten and/or typed, during meetings/hearings and distribute to the appropriate sources. • Arrange dates and venues for training sessions and provide administrative support. • Copy and issue hearing packs by the required deadlines Please note this role will not be eligible for sponsorship as it doesn't meet the minimum salary requirements for a skilled worker visa, therefore you must have appropriate right to work in the UK or your application will not be progressed to the next stage of Recruitment. This advert closes on Wednesday 9 Sep 2026

Blackpool Teaching Hospitals NHS Foundation Trust - Lytham

PermanentFull time

An exciting opportunity has arisen for an inspirational and motivated Health Care Assistant to join the Lytham District Nursing Team. The successful candidate will be supported by our nursing team and essential training for the role will be provided. You must be able to communicate effectively with a wide range of healthcare professionals and be enthusiastic and passionate about the delivery of high-quality care. As a Health Care Assistant, your role will be to assist our patients within their own homes to provide clinical interventions such as taking observations, venepuncture, wound care, pressure area care and health promotion. All necessary training for acquiring these skills will be provided by the Trust. Working alongside skilled health professionals who work within this multidisciplinary team, the department provides a fantastic place to learn and for you to develop your skills. We are looking to recruit a caring and proactive healthcare assistant to join our team. You need to have excellent communication skill as you will be required to liaise with the multi-disciplinary team to ensure patient needs are identified and communicated effectively so that safe decisions are made around patient care. You will be expected to maintain high standards of nursing care be personally responsible and accountable for your actions following the Trust’s Policies and Procedures. You will be expected to maintain accurate written and/or electronic records ensuring all legal requirements are met. You will need to be prepared to work flexibly to the needs of the service. Please note, you must hold a valid UK driving licence and have full access to an insured vehicle that you are able to use for work purposes. Please note this role will not be eligible for sponsorship as it doesn't meet the minimum salary requirements for a skilled worker visa, therefore you must have appropriate right to work in the UK or your application will not be progressed to the next stage of Recruitment. Working for Blackpool Teaching Hospitals NHS Foundation Trust will provide you with lots of opportunity to develop your skills and further your career. The Trust provides services to the 440,000 residents of Blackpool, Fylde and Wyre and North Lancashire. We are proud of the care we strive to provide, and we want to continue to build on this by the addition of passionate, kind and caring people to our teams. Using the latest pathways, evidence-based care and, using all the community therapy support networks available to us to give every patient the best opportunity to remain independent, safe and supported. We are looking for people who strongly align with our Trust values and share common goals. As a Trust we are committed to: • Developing new roles and ways of working to ensure a flexible and innovative approach to staff. • Real equality of opportunity. • Continuous learning and development for staff. • Achieving a work life balance We are committed to the effective recruitment, retention and development for our employees, which is why we offer a great working environment, an attractive range of benefits and excellent opportunities for training and development. The Trust is accredited as a Disability Confident employer. That means we recognise our obligations to ensure people with disabilities are afforded equal opportunity to enter employment and progress if and where possible. For further information about the main responsibilities of the role, please see the attached Job Description. Please also read the attached Person Specification to ensure you have the relevant criteria for the post. This advert closes on Wednesday 9 Sep 2026

Blackpool Teaching Hospitals NHS Foundation Trust - Blackpool

PermanentPart time

The post holder will assist in providing an effective administrative service across all services in the building to support the clinical functions of the Trust. Collaborate with colleagues, service users, and stakeholders to offer efficient clerical support. There is no sponsorship for this role. Interviews are in Blackpool (face to face only). Please apply early as this vacancy may close early due to popularity. Provide a high-quality administration service to ensure the smooth operation of a diverse range of clinical services from various sites within a business unit. Flexibly work within the administration team to deliver a wide range of services to clinicians, team leaders, and clinical managers as appropriate. Offer a high-quality customer care first point of contact service via telephone, email, written correspondence, and face-to-face interactions. This may include delivering reception, patient admissions, and/or telephone helpline services, as well as supporting clinicians in coordinating their clinical workload. Competently use various computer systems for maintaining departmental/patient records, data, and statistics required by clinical services. Contribute to and influence the development of administration services by collaborating with colleagues and management to form a clear and coherent vision. Continuously review and evaluate administrative systems, procedures, and associated policies to facilitate improvements and advancements. • Support clinical services with administrative tasks: data processing, typing, minute-taking, agenda preparation, filing, photocopying, scanning. • Serve as non-clinical contact for patients and visitors, manage inquiries and concerns, and refer them to relevant staff. • Handle unexpected events at the site/front office. • Triage calls, respond or forward messages based on urgency. • Retrieve and forward telephone messages from staff. • Manage mail collection and distribution promptly. • Ensure the smooth function of the site, set up rooms for various uses. • Book, cancel, and rebook appointments for clinical services, update patient details. • Schedule appointments in clinician diaries. • Prepare clinical documentation, liaise with various departments for patient information, maintain records. • Participate in annual archiving of clinical records, aid transition to digital storage. • Manage data from IT systems, liaise for service efficiency. • Perform specific administrative tasks using senior administrator processes. • Collect and distribute informational materials for clinical teams. • Manage own workload, support colleagues, prioritize tasks, seek guidance when necessary. • Train and assist new staff, participate in policy reviews and implementation. Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients. As one of the United Kingdom’s largest coastal resort, Blackpool has plenty to offer its residents – it’s not just a good place to work; it’s a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south. Please ensure that you have read the attached Job Description and Person Specification before submitting your application. This advert closes on Wednesday 9 Sep 2026

Blackpool Teaching Hospitals NHS Foundation Trust - Blackpool

PermanentFull time

This is a full-time Administrator post supporting the delivery of community-based services across the Fylde Coast. The post holder will work flexibly across a range of community reception desks, providing a welcoming, professional and efficient first point of contact for patients, visitors, clinical teams and partner services. The role will involve receiving and directing patients, managing telephone and email enquiries, booking patients in on arrival, arranging follow-up appointments, updating patient information on Trust systems and supporting the smooth day-to-day running of reception areas. The post holder will also provide general administrative support to clinical teams as required, ensuring accurate communication, confidentiality and high standards of customer service at all times. As the post requires cover across various Fylde Coast community sites, the ability to travel independently between locations is essential. Applicants must be a car driver with access to transport suitable for business use to meet the needs of the service and provide reception cover where required. Please note this role will not be eligible for sponsorship as it doesn't meet the minimum salary requirements for a skilled worker visa, therefore you must have appropriate right to work in the UK or your application will not be progressed to the next stage of Recruitment. This is a full-time Administrator post supporting the delivery of community-based services across the Fylde Coast. The post holder will work flexibly across a range of community reception desks, providing a welcoming, professional and efficient first point of contact for patients, visitors, clinical teams and partner services. The role will involve receiving and directing patients, managing telephone and email enquiries, booking patients in on arrival, arranging follow-up appointments, updating patient information on Trust systems and supporting the smooth day-to-day running of reception areas. The post holder will also provide general administrative support to clinical teams as required, ensuring accurate communication, confidentiality and high standards of customer service at all times. As the post requires cover across various Fylde Coast community sites, the ability to travel independently between locations is essential. Applicants must be a car driver with access to transport suitable for business use to meet the needs of the service and provide reception cover where required. Zero Tolerance Statement At Blackpool Teaching Hospitals we are committed to zero-tolerance. The Trust will not tolerate any form of sexual assault, bullying, harassment and discrimination and we will all take responsibility to speak up if we see or experience it. ‘Zero tolerance’ means that every allegation of a sexual offence, bullying, harassment or discrimination will be treated seriously. The Trust has implemented policies and procedures to address any of these incidents and allegations. Every allegation will receive prompt, thorough, efficient, and independent investigation. Independent means that the investigation will be conducted from someone outside of the team, division or externally. Values BTH are committed to fostering a positive and inclusive work environment where every individual is respected, valued, and supported. We recognise that our greatest asset is our people, and we strive to attract and retain professionals who embody our core values. To address previous challenges and promote a culture of excellence, we are seeking individuals who align with our renewed commitment to these values: Caring , safe and respectful This is a full-time Administrator post supporting the delivery of community-based services across the Fylde Coast. The post holder will work flexibly across a range of community reception desks, providing a welcoming, professional and efficient first point of contact for patients, visitors, clinical teams and partner services. The role will involve receiving and directing patients, managing telephone and email enquiries, booking patients in on arrival, arranging follow-up appointments, updating patient information on Trust systems and supporting the smooth day-to-day running of reception areas. The post holder will also provide general administrative support to clinical teams as required, ensuring accurate communication, confidentiality and high standards of customer service at all times. As the post requires cover across various Fylde Coast community sites, the ability to travel independently between locations is essential. Applicants must be a car driver with access to transport suitable for business use to meet the needs of the service and provide reception cover where required. This advert closes on Wednesday 9 Sep 2026

Hampshire Hospitals NHS Foundation Trust - Basingstoke, Winchester, Andover

PermanentFull time

The post holder will act as the operational lead for the delivery of high‑quality, patient‑focused facilities services across all HHCS‑owned buildings, including Domestics (hydration), Linen, and Post, spanning all three Trust sites (BNHH, RHCH, and AWMH). The post holder will be responsible for ensuring services are delivered safely, effectively, and in full compliance with national standards, Trust policies, and statutory requirements, contributing directly to patient experience, infection prevention, and staff safety. The role includes leading, motivating, training, and developing multi‑disciplinary teams to ensure they are competent, equipped, and supported to deliver consistent, high‑quality services. The post holder will establish and maintain effective working relationships with clinical teams, corporate services, contractors, and external partners, ensuring performance is monitored, risks are managed, and continuous service improvements are identified and implemented. The role carries a significant safety and compliance responsibility, ensuring that all activities are undertaken in strict adherence to health and safety legislation and infection prevention and control standards. · Statutory Compliance:Ensure HHCS achieves all mandatory requirements in line with statutory compliance, National Cleaning Standards, and Trust Policy. · Operational Leadership:Act as the operational lead for day-to-day activities, ensuring professional standards and benchmarks are met. · Stakeholder Liaison:Liaise with HHFT stakeholders, including clinical staff, infection control, support services, and external stakeholders to ensure services are delivered in a cohesive manner. · Quality Monitoring:Be the responsible person for auditing and monitoring service standards, reporting action plans for any required corrections. · Service Improvement:Continually review the effectiveness of service provision and utilise service-user feedback to generate action plans for improvement. · Incident Management:Investigate complaints and incidents relating to HHCS services using Trust reporting procedures and agreed SLAs. Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. The post holder will be employed by Hampshire Hospitals Contract Services Ltd. (HHCS) a wholly owned subsidiary of Hampshire Hospitals NHS Foundation Trust (HHFT). HHCS currently owns and operates several buildings and services within and on behalf of HHFT and is expanding with several new buildings opened and taken over in the past year. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire. Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. Your Next Career Move Made Easier – Accommodation May Be Offered We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contactSouthern Housingon 02080 360017 The post holder will be operationally and managerially responsible for the delivery and HHCS Facilities staff, employed within HHCS buildings. For a full list of responsibilities, please read the attached Job Description. This advert closes on Sunday 6 Sep 2026

The Hillingdon Hospital - Brent

ContractFull time

*We are looking for candidates who can begin immediately* This is a 12 month fixed term maternity cover role. We are seeking an experienced Administrator with a strong focus on Temporary Staffing but also supporting across all services to include Medical and General Recruitment. The role is based at St Marks Hospital, Northwick Park, currently with an on‑site presence required two days per week and the remainder of the time working remotely from home. The Band 3 Recruitment Administrator provides comprehensive administrative support for recruitment processes within the NWL Recruitment Hub, covering Agenda for Change (AFC), medical recruitment, and bank recruitment. The role operates within the shared service across the APG (Acute Provider Group) and ensures efficient, accurate, and timely handling of candidate applications and onboarding activities through the use of the TRAC recruitment system. This position contributes to a positive candidate experience and supports the wider recruitment team in delivering recruitment objectives across multiple staff groups within the APG. • With guidance and supervision from the team leader undertake tasks related to recruitment and onboarding including NHS-standard pre-employment checks for new starters and organising induction bookings. • Process recruitment documentation such as applications, references, and compliance checks for Agenda for Change (AFC), medical and dental, and bank candidates using the TRAC system. Maintain accurate records across TRAC, NHS Jobs, and other NHS recruitment platforms to track candidate progress for all staff groups within the Acute Provider Group (APG). • Provide support to the team leader in the setting up of interviews, assessment centres, communicating with candidates and hiring managers to ensure a good candidate experience. Including sending invitations and ensuring that candidates are booked in time for interviews. • Assist in onboarding by preparing offer letters, work schedules, contracts, and induction documents using TRAC. Draft and send employment-related letters as required, ensuring accuracy and timeliness. • Support the teams to ensure that pre-employment checks are completed in a timely manner, including right to work, visa status, DBS, GMC registration, qualifications, references, occupational health, and fitness to practise for new starters. The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics. The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this – particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities, community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital. We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed. Please see full job description attached. Right to Work Please note that this role does not meet the eligibility requirements for Skilled Worker sponsorship under current UK immigration rules. Therefore, we are unable to provide sponsorship for this position. This advert closes on Friday 28 Aug 2026