HEO Personal Assistant


Company:	Brook Street
Salary:	£16.96 to £16.96 an hour
Hours:	Full-time
Location:	West End, SW1P 4DR
Working pattern:	Hybrid - 3 days remote
Job type:	Temporary
Posting date:	9 Oct 2026
Closing date:	16 Oct 2026

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Summary

Personal Assistant / Secretary

Location: London

Pay Rate -

£16.96

Monday - Friday (Hybrid)

Working at pace, keeping things organised, and supporting senior leaders where it matters most-this Temporary Personal Assistant/Secretary role offers high-level, diverse secretarial and administrative support for one or two key senior managers within the Major Rail Projects Group. You'll be the trusted right hand to the Director for the Euston programme, while also helping the wider team and directorate stay on track.

What you'll be doing:

* Provide diverse, senior-level secretarial and administrative support using independent judgment and discretion

* Build strong, open, collaborative relationships with your Director and Deputy Directors to understand priorities and working preferences

* Manage diary and inbox for the Euston Director-proactively and reactively managing complex, changing events and anticipating next steps

* Plan ahead, take initiative to resolve pressures, and manage conflicting demands to meet tight deadlines

* Organise (and sometimes chair) meetings for the senior leadership team: set dates, arrange rooms, plan agendas, coordinate papers, take minutes, track actions, and maintain action logs

* Prepare for forthcoming committees and Board meetings by ensuring papers and briefing materials are received in time for discussion and updates ahead of meetings

* Book travel and accommodation well in advance, ensuring value for money and using the most effective transport options

* Support wider business management needs, including recruitment campaign administration, tracking workforce changes, administering reward processes, arranging building passes, and supporting IT requests

* Lead on Group finance activities: oversee finance requisitioners to help ensure prompt invoice payment and resolve payment issues

* Help meet financial reporting obligations for the Group, providing updates and analysis on administration budgets

* Provide flexible ad hoc support across the directorate and group when needed

What you'll bring:

* Experience working flexibly under pressure to meet tight deadlines

* Strong problem-solving skills with the ability to work independently to find answers

* Confident written and verbal communication with senior stakeholders and people at all levels

* Exceptional organisation, sound judgement, and strong time management-able to prioritise urgent requests and monitor progress

* A collaborative approach, with the ability to build and maintain high-quality working relationships

Additional information:

* This role involves juggling multiple priorities and supporting a busy senior leadership environment within the Euston Directorate.

If you're an enthusiastic, organised and confident Personal Assistant/Secretary who thrives on variety and responsibility, we'd love to hear from you. Apply now to join Our Client in supporting a critical programme and making a real difference behind the scenes.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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