Administrator - Holiday Cover
| Company: | Mitie |
|---|---|
| Salary: | Not specified |
| Hours: | Full-time |
| Location: | ASCN 1ZZ |
| Job type: | Contract |
| Posting date: | 29 Sept 2026 |
| Closing date: | 29 Oct 2026 |
Summary
Commercial / Project Administrator - Holiday Cover | Tax-Efficient Income | October 2026 - February 2027 (4 Months)
The Role
We are seeking an Administrator to provide temporary cover for a four-month period while members of the team are on planned leave. The successful applicant will provide administrative support to the Project / Commercial Team, helping to maintain continuity of day-to-day operations and ensuring that key administrative activities are completed efficiently throughout the period.
What You'll Get
-Tax-efficient income
-13 days' annual leave plus bank holidays
-Accommodation and Meals provided (on a case-by-case basis, household contract would not be entitled to accommodation)
-Access to gym, sports and swimming facilities
-5% monthly site allowance
-10% annual tour bonus (pro-rata)
-4-month fixed-term contract
Key Responsibilities
Main Tasks
-Assist Technical Job Officers in setting up and maintaining job files.
-Assisting Sub-Contractors with pre-deployment paperwork, flights and accommodation.
-Be conversant with (and operate) ExoStar and Maximo. Including data input, processing, production of information relating to AFWP, and ensuring that all records are kept updated and are fully auditable.
-Carry out all administrative duties such as typing, filing, photocopying, faxing and emailing of correspondence as requested by the ISP Team ensuring that typing requests are complete on the same day provided that they are presented at least one hour before the end of the working day.
-Produce a quality end product first time with no re-work required.
-Process and record all invoices received from suppliers and subcontractors, collecting signatures and approval for Sub-Contract applications and once approved return to Sub-Contractors.
-Assist in taking ownership of administratively moving all jobs to Part 4 and file in archive.
-Issue final job files to Asset & O&M departments for inclusion in maintenance regime and master index.
-Ensure prompt delivery of WAP13 works through the maximo process.
-Ensure that the office is manned at all times during office opening hours answering all telephone calls and customer queries promptly and politely.
-Raise 3rd Party Works invoices locally or communicate with UK for invoicing, then keep meticulous records of all invoices and their status.
-Process and record all sub-contractor application for payment certificate received from suppliers and sub-contractors.
-Carry out any other duties as directed by the Commercial Manager or Management team.
-Maintain all registers and databases, ensuring information is accurate.
-Population the monthly Chargeable Overtime costs and maintaining the Monthly Report.
What We Are Looking For
Essential
-Competent in Microsoft Word and Excel Packages.
-Ability to work independently and as part of a team.
-Strong commitment to Health & Safety, quality and compliance.
-Good communication and organisational skills.
-Willingness to learn, develop and undertake additional training or upskilling where required to meet the operational and technical requirements of the role.
-Full UK driving licence or equivalent.
-Ability to meet all mobilisation requirements, including holding a valid passport and obtaining the required medical, security and work-permit clearances.
Desirable
-Experience working within a Defence, military, critical infrastructure or similarly regulated operational environment.