Junior Administrator


Company:	Castle View Personnel
Salary:	from £12.71 an hour
Hours:	Full-time
Location:	INVERNESS, IV1 1DN
Working pattern:	On-site
Job type:	Permanent
Posting date:	31 Aug 2026
Closing date:	30 Sept 2026

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Summary

Title: Junior Administrator

Type: Permanent

Hours: Full Time (08:30 - 5pm Monday - Friday)

Salary: National Minimum Wage

Additional: Fully funded support towards a professional administration qualification

Job Purpose:

Our client is looking to appoint a Junior Administrator to join their office in Inverness.

Reporting to the Office Manager, duties include:

Working on the reception desk greeting visitors/clients.

Operator of the main telephone switchboard and providing comprehensive administration support the team.

Registering and distribution of all incoming/outgoing mail.

Daily monitoring and end of day sign off of staff movements on temporary absence forms.

Preparation of draft electronic Fee Proposals and processing of new project requests.

Create electronic files in line with quality procedures.

Process and issue Certificates.

Participate in the issue of weekly invoice batch.

Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures.

Copy typing/Filing/Scanning/Photocopying documents.

Participation in electronic archiving of completed projects.

Assist with any other additional administration duties as required.

Person Specification:

Experience of working within an administration role.

Ability to work to own deadlines.

Excellent organisational skills.

Ability to work independently as well as part of a team.

Excellent written and oral communication skills.

A professional and positive approach.

A strong customer focus.

Self-motivation with a ‘can do’ attitude.

Computer Literate with good knowledge of Microsoft Office applications and Teams.

For more information including a full job description and remuneration package please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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