Estates, Compliance and Sustainability Officer


Company:	NHS Jobs
Salary:	£29,271.57 to £35,143 a year
Hours:	Full-time
Location:	Carlisle, CA1 2SE
Job type:	Permanent
Posting date:	28 Aug 2026
Closing date:	11 Sept 2026

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Summary

This list of duties and responsibilities, which follows, represents the broad range of tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive, and the role may include additional duties which are not listed here. Main Duties and Responsibilities: Estates and Facilities Support Coordinate planned preventative maintenance (PPM) programmes and reactive maintenance activities. Maintain estates work schedules, records, and service documentation. Liaise with contractors, suppliers, and internal stakeholders to support the delivery of estates services. Monitor completion of maintenance activities and ensure supporting documentation is received and recorded. Support asset management processes and maintain relevant estates databases. Contractor Management and Administration Maintain contractor records, including insurance certificates, risk assessments, method statements, permits, and competency documentation. Support contractor induction and access arrangements. Monitor contractor compliance requirements and escalate any gaps or concerns. Maintain records relating to contractor performance and service delivery. Compliance and Assurance Support the monitoring and administration of statutory and regulatory compliance requirements across the estate. Maintain compliance registers and associated evidence repositories. Assist with tracking actions arising from inspections, audits, and compliance reviews. Produce reports and compliance dashboards for management review. Support preparation for external inspections and regulatory assessments. Health and Safety Support Maintain health and safety records, policies, procedures, and documentation. Assist with incident reporting processes and the administration of investigations and corrective actions. Coordinate health and safety meetings, training records, and action logs. Support risk assessment management and document control processes. Contribute to the promotion of a positive health and safety culture across the organisation. Sustainability and Net Zero Collect, validate, and maintain sustainability performance data, including energy, waste, water, and carbon-related information. Support the preparation of sustainability reports and performance submissions. Assist in monitoring progress against environmental and Net Zero objectives. Coordinate sustainability initiatives, campaigns, and staff engagement activities. Support the implementation and monitoring of carbon reduction and environmental improvement projects. Emergency Preparedness, Resilience and Response (EPRR) Provide administrative support for EPRR programmes and activities. Maintain emergency plans, response documentation, and contact directories. Support business continuity planning and document management processes. Assist in coordinating exercises, training activities, and lessons-learned reviews. Ensure EPRR documentation remains current and accessible. Audit, Governance and Reporting Support internal and external audit preparation activities. Collate evidence and documentation required for assurance reviews. Maintain action trackers and monitor progress against agreed actions. Assist in the preparation of reports, performance information, and governance papers. Contribute to continuous improvement initiatives and compliance assurance processes. General Responsibilities Maintain accurate and up-to-date records in accordance with organisational policies. Ensure compliance with relevant legislation, regulations, and organisational procedures. Develop effective working relationships with colleagues, contractors, and external partners. Participate in training and development activities as required. Undertake any other duties commensurate with the grade and responsibilities of the post

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