Legal & Safeguarding Administrator


Company:	NHS Jobs
Salary:	£25,760 to £27,476 a year
Hours:	Full-time
Location:	Wolverhampton, WV1 1SH
Job type:	Contract
Posting date:	23 Oct 2026
Closing date:	5 Nov 2026

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Summary

Detailed Job Description and Main Responsibilities The post holder will provide comprehensive administrative and secretarial support to the Safeguarding and Legal Affairs functions at Black Country Healthcare NHS Foundation Trust. The role involves managing sensitive information, coordinating administrative processes, maintaining accurate records and supporting the effective delivery of the Trust's safeguarding, legal and statutory responsibilities. Safeguarding Administration Provide administrative support across all areas of safeguarding, including safeguarding adults and children, domestic abuse, Prevent, public protection, MAPPA, MASH, MARAC, allegations against people in positions of trust (PiPOT), children in care and family-inclusive practice. Support the coordination and administration of safeguarding referrals, enquiries, investigations, multi-agency meetings and escalation processes, ensuring that correspondence, documentation and records are appropriately maintained. Provide administrative support for statutory safeguarding reviews, including Safeguarding Adult Reviews, Child Safeguarding Practice Reviews, Domestic Abuse Related Death Reviews and other relevant investigations and learning processes. Coordinate safeguarding meetings, training, supervision, audits and governance activities, including arranging meetings, preparing agendas, taking minutes, maintaining action logs and following up outstanding actions. Maintain safeguarding databases, trackers and information systems, supporting the collection, collation and presentation of information for performance monitoring, statutory reporting, audit and assurance purposes. Legal Affairs Administration Provide administrative support across the Trust's legal affairs portfolio, including employment law, family proceedings, inquests, Court of Protection proceedings, judicial reviews, civil litigation, clinical and non-clinical claims, information governance, contracts, estates and property matters, regulatory proceedings and other legal matters. Support the coordination of legal proceedings by maintaining case files, organising correspondence, preparing document bundles, collating records and facilitating the secure exchange of information with external solicitors, courts, coroners and other relevant parties. Maintain legal case management systems, registers and trackers, ensuring accurate recording of case developments, hearing dates, court directions, statutory deadlines and outstanding actions. Assist with the administration of requests for witness statements, disclosure of records, court orders, legal correspondence and other documentation, ensuring that requests are directed to the appropriate professionals and completed within required timescales. Support the administration of legal instructions, contracts, agreements, external legal services, invoices and associated financial records in accordance with Trust procedures. General Administration and Coordination Act as a point of contact for telephone calls, emails, correspondence and enquiries, responding appropriately within the scope of the role or directing matters to relevant professionals. Provide diary management and meeting coordination for safeguarding and legal affairs colleagues, including arranging appointments, managing invitations and supporting internal and external meetings. Prepare, format, proofread and distribute correspondence, reports, presentations, meeting papers and other documents to a high professional standard. Maintain accurate and secure electronic filing systems, databases and administrative records, ensuring compliance with information governance, confidentiality, data protection and records management requirements. Monitor administrative deadlines and outstanding actions, proactively following up progress and escalating delays, urgent matters or potential risks to the appropriate manager. Support the preparation of information for committees, governance meetings, statutory reporting, regulatory inspections, audits and internal assurance processes. Liaise effectively with clinical and corporate teams, local authorities, police, safeguarding partnerships, external legal representatives, courts, regulators and other agencies. Handle highly confidential, sensitive and occasionally distressing information with professionalism, discretion and due regard for information security and legal professional privilege where applicable. Assist with the development and improvement of administrative systems, processes and procedures to support the efficient operation of the Safeguarding and Legal Affairs functions. Undertake other administrative duties appropriate to the responsibilities and grading of the post, as directed by the line manager. The post holder will be expected to demonstrate initiative, accuracy, flexibility and effective prioritisation, while working within established procedures and recognising matters requiring professional safeguarding advice, legal judgement or management escalation.

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