Personal Assistant / Office Automation


Company:	Hays Specialist Recruitment
Salary:	£15.40 to £18.45 a year
Hours:	Full-time
Location:	Cardiff, CF10 5BT
Job type:	Temporary
Posting date:	13 Oct 2026
Closing date:	12 Nov 2026

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Summary

Your new company

A Not-for-Profit organisation based in central Cardiff.

Your new role

Hays are recruiting for an exciting opportunity for an experienced Administrator to join a well-established organisation based in Cardiff city centre on an initial 6-month contract.This is a varied position that combines administration, executive support, reporting and process improvement responsibilities. You will play a key role in supporting senior stakeholders while helping to improve business processes, reporting capabilities and office automation across the organisation.

As Administrator / Office Automation Coordinator, your duties will include:

Managing calendars, scheduling meetings and coordinating room bookings

Taking meeting minutes and supporting wider administrative activities

Documenting operational processes and producing process maps

Creating and maintaining Power BI dashboards using existing data sources

Compiling management information and reports from multiple systems

Identifying opportunities to streamline reporting processes and improve efficiencies

Supporting the development of automated workflows using Power Automate

Assisting with Power Apps solutions to simplify business processes

Producing professional presentations and reports using PowerPoint

Reviewing and improving Excel datasets to enhance data quality and reporting capability

What you'll need to succeed

Previous experience within an administrative, PA, Executive Assistant or business support role

Strong Microsoft Office skills, particularly Excel and PowerPoint

Experience producing reports and analysing data

Knowledge of Power BI, Power Automate or Power Apps

Excellent organisational and communication skills

Ability to manage multiple priorities and work effectively with stakeholders at all levels

A proactive approach with a focus on process improvement and efficiency

What you'll get in return

Immediate start available

Cardiff city centre location

Initial 6-month contract

Opportunity to work on business improvement and automation initiatives

Exposure to Microsoft Power Platform technologies

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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