Finance, Administration and Office Manager


Company:	Highland Third Sector Interface
Salary:	£31,490 to £35,524 a year
Hours:	Part-time
Location:	Dingwall, IV15 9SL
Working pattern:	On-site
Job type:	Permanent
Posting date:	5 Oct 2026
Closing date:	4 Nov 2026

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Summary

Hours: 30 hours a week

Salary: HTSI 7; point 29 – 33; £31,490 - £35,524

Responsible to: HTSI CO

Based: Office base Dingwall with some home/remote working

Purpose of the Post:

To support the governance and operations of HTSI by overseeing and ensuring the day-to-day finance, accounts and administration activities of HTSI, its project and services are carried out effectively and efficiently. To ensure a smooth-running office facility of HTSI staff and other office users.

Role Description:

The post holder is responsible for both the financial and HR recording within the organisations. Within finance the post holder will be responsible for ensuring appropriate ledger recording, reconciliation and reporting to meet the financial needs of the organisation. The post holder will also prepare payroll.

Additionally, they shall have oversight of the HR records, policies and practice of HTSI. This includes ensuring that the system is maintained and that policies are reviewed regularly as per the needs of the organisation and to ensure compliance with legislation.

The role will support the management of the Board, its processes and activities.

Finally, the role will be responsible for the HTSI office in Dingwall, overseeing its day to day operations.

Key Tasks:

1. Responsibility for the finance administration and record keeping of HTSI including

a. Process all invoices for payment, ensuring all financial records are up to date and fully maintained, including regular bank reconciliation.

b. Oversee all aspects of cash handling within the organisation

c. Manage the organisation cashflow ensuring all transactions are processed accurately, within agreed timescales and in line with organisation guidelines

2. Oversee the contracting, purchasing and payment of goods, service and utilities

3. Collate all financial and mandatory paperwork required to assist with the preparation of the year end accounts and audit including liaising with the accountant as required.

4. Maintain a smooth-running office for the organisation including ordering stationery and supplies, key holding and security, room use scheduling, desk allocation and oversee cleaning and maintenance.

5. Administer all aspects of payroll, including pension contributions, expenses and staff benefits

6. Administer the HR functions of the organisation including issuing contracts, maintaining HR systems and record keeping, and supporting the development and implementation of relevant HR policies and procedures.

7. Support the management team and budget holders to plan and manage budgets by providing regular financial reports on a timely basis to monitor and control budget lines and inform decisions.

8. Provide administrative support to the Board of Directors including organising meetings, circulating papers and taking minutes.

9. Maintain comprehensive financial and HR policies and procedures, leading on their regular review and ensuring compliance across the organisation.

10. Establish and maintain monitoring systems to collect data and report on HTSI financial performance to relevant stakeholders such as Board, members and funders; including assisting with the writing and circulation of reports for assurance on the financial management of HTSI.

11. To assist with event planning and management for events and training.

12. To work collectively across the development team and wider HTSI organisation collaboratively, respectfully, fairly and honestly; always undertaking to represent the organisation in an appropriate manner and with the integrity expected by HTSI.

13. Actively seek opportunities to grow and develop skills and knowledge that would better equip you to deliver the role. This may include attending training, workshops and events in agreement with your line manager.

14. To undertake any other reasonable task required of the post by the line manager.

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