School Office Manager


Company:	Caerphilly County Borough Council
Salary:	£25,167 to £27,479 a year
Hours:	Part-time
Location:	Abertysswg, NP22 5XF
Working pattern:	On-site
Job type:	Permanent
Posting date:	30 Sept 2026
Closing date:	14 Oct 2026

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Summary

We are recruiting a School Officer Manager at Caerphilly County Borough Council.

Working hours: 32.50 hours

Working Weeks TTO: 39

Contract Type: Permanent, Part Time, Term Time Only

Location: Idris Davies School 3-18, Rhymney Valley

We pay an attractive salary of £25,167 - £27,479 and offer access to training and development opportunities.

Start Date: ASAP (Pending pre-employment checks)

Application Deadline: Wednesday 14th October 2026 at Midday

Interviews: 22nd October 2026

Organise. Coordinate. Make a Difference Every Day.

Are you an experienced and highly organised administrator looking for an opportunity to play a central role in a unique and ambitious 3-18 school?

The Governing Body of Idris Davies School 3-18 is seeking to appoint an exceptional School Office Manager to oversee the day-to-day administration function of the school and coordinate our dedicated administration team.

Working closely with the School Business Manager, you will help ensure that administrative services across the school are efficient, professional and responsive. You will coordinate HR administration, compliance and business support processes whilst supporting the continued development of systems and procedures, including our transition to Arbor.

This is an exciting opportunity for a proactive and solutions-focused individual who enjoys working with people, improving systems and supporting staff, pupils and families within a busy school environment.

As one of the first 3-18 schools in Wales, we are committed to our vision of Every Pupil, Every Opportunity, Every Day.

We Offer:

A supportive and inclusive school community.

The opportunity to coordinate an experienced administration team.

A varied and rewarding role at the heart of school life.

High-quality professional learning and development opportunities.

The opportunity to help improve systems, processes and administrative services across a unique 3-18 school.

The chance to work alongside an experienced and supportive leadership team.

A key role in supporting the school's transition to Arbor and the continued development of business support services.

About the Role

The successful candidate will:

Coordinate the day-to-day work of the administration team.

Oversee the operation of the school office and reception services.

Allocate workloads and monitor key deadlines.

Coordinate recruitment and HR administration processes.

Maintain personnel records and the Single Central Record.

Support compliance and administrative systems.

Coordinate the administration of Arbor and associated systems.

Develop and improve office procedures and working practices.

Support business continuity across administrative functions.

Provide operational updates and information to the School Business Manager.

We're looking for someone who:

Has experience working within a school or similarly complex administrative environment.

Has experience supervising or coordinating staff.

Possesses excellent organisational and communication skills.

Is confident managing competing priorities and meeting deadlines.

Has experience of HR administration, compliance or business support functions.

Is highly professional and able to maintain confidentiality.

Is proactive, resilient and committed to continuous improvement.

Has strong ICT skills and enjoys developing effective systems and processes.

Experience of Arbor, SIMS, or other management information systems would be advantageous.

For the role, we ask that you have:

An NVQ Level 4 or equivalent qualification or experience in relevant discipline.

The ability to organise, lead and motivate other staff.

Extensive experience of working in office environment at a senior level.

We have excellent benefits including the Local Government Pension Scheme and staff discount schemes.

To view the Job Description and Person Specification please select the relevant attachment from the attachments list.

After reading the Job Description and Person Specification, if you would like to have an informal discussion about the role, please contact Rachel Smillie, School Business Manager on 01685 846900 or email smillier@sch.caerphilly.gov.uk

School visits are welcomed. Please contact Miss R L Smillie, School Business Manager, to arrange a visit.

Apply via Eteach by Midday on Wednesday 14th October 2026.

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