Hospital Administrator


Company:	NHS Jobs
Salary:	from £12.71 an hour
Hours:	Full-time
Location:	Leicester, LE2 9FS
Job type:	Permanent
Posting date:	30 Sept 2026
Closing date:	15 Oct 2026

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Summary

To liaise with the Deputy Hospital Director regularly to ensure the smooth running of the Unit in all aspects To maintain the confidentiality policy of the Unit, with particular reference to personal records of both staff and residents Assist the Hospital Director, Deputy Hospital Director and Lead Nurse Managers in ensuring that patients documentation is up to date and all mandatory policies To assist the consultant n maintaining clinical records To ensure that minutes are taken during CPAs, Ward Rounds, Staff Meeting, Clinical Governance, Health and Safety meetings, and any other relevant meeting review To send monthly reports to CCGs and care coordinators (ward round reports) To send Ward Round invitation to CCGs and care coordinators To support our team with Clinical Governance and Health & Safety meetings invitation and schedules when required To support the Hospital Director with documentation auditing and organising patients folder as required To ensure all residents have access to their care plan Liaise with various staff to organise and arrange meetings that are relevant to patient care To update with the clinical nurse manager/nursing team, primary nurses for new patient admissions and to update contact details of care coordinators To update the calendar/schedule of ward rounds Keeping the MDT informed of coming meetings To ensure that patients reports regarding ward rounds and CPAs are saved under the One Drive and to print reports to the physical folder accordingly To develop spreadsheet to help us recording patients treatment plan and review dates / audits To have good working ethos and be supportive to the team To support with hospital information by updating memos regarding policies and procedures Ensure all evidence for meeting regulations is kept in folders both in electronic and physical format Send reminders to responsible staff for actions and audits due before the deadline Monitor and record whether action plans from inspections and audits are carried out by the relevant people Inform and liaise with hospital director where there are issues with completion of actions Participate in the audit programme and complete assigned audits. In conjunction with the Director of Contract Performance, to complete the quarterly performance reports required by CCG for review meetings Send out monthly clinical updates to care co-ordinators and CCG contacts for each patient according to the templates provided or in the form of the MDT report where no template is provided. To audit the paperwork completed by catering, housekeeping and maintenance staff in order to ensure compliance with Health and Safety regulations To supervise and audit the work done by cleaning staff and complete the Weekly Cleaning Audit To authorise annual leave for catering, housekeeping and maintenance staff and in liaison with the hospital director, ensure there is adequate cover. To co-ordinate & schedule inspectors visits and transcribe their recommendations into Clinical governance and Health & Safety agendas so that staff are informed and that all action plans are in one document for monitoring To maintain the confidentiality policy of the Unit, with particular reference to personal records of both staff and residents. To keep up to date with the policies and procedures of Southleigh Community Hospital. To attend any training courses, which will ensure effectiveness in the post. Undertake reasonable management requests. Liaise with the Manager and Deputy on a daily basis to ensure the smooth running of the Unit in all aspects. To maintain the confidentiality policy of the Unit, with reference to personnel records of staff and residents records. To attend any training courses that will ensure the effectiveness of the post. Undertake such duties as may be agreed with the Manager &/or Deputy. To be fully aware of all the operational procedures especially with regard to Health and Safety, fire, emergencies etc. To establish and promote good relationships with colleagues and with residents, relatives, care co-ordinators, commissioners etc. To always present oneself and the unit in a professional manner.

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