Finance and Operations Coordinator


Company:	British Universities and Colleges Sports
Salary:	£24,500 to £26,500 a year, pro rata
Hours:	Full-time
Location:	London, SE1 0QX
Working pattern:	Hybrid - 4 days remote
Job type:	Permanent
Posting date:	29 Sept 2026
Closing date:	16 Oct 2026

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Summary

Main Purpose(s)

Join BUCS as a Finance and Operations Coordinator and become a driving force behind our mission to deliver the best university sports experience in the UK. In this pivotal role, you’ll empower our finance team and support staff and members, ensuring smooth and effective business operations.

You’ll be at the heart of a dynamic, inclusive community, where your contributions enhance the student experience and help shape the future of university sport.

If you’re passionate about making a difference, eager to grow your skills, and ready to collaborate with dedicated professionals, this is your opportunity to thrive and leave a lasting impact.

Main duties and responsibilities

Core finance

· Act as first point of contact for finance related enquiries – finance mailbox and phoneline.

· Carry out month end journals and reporting.

· Reconcile accounts on Xero for Bank, Stripe, Pleo, Go Cardless and other external providers.

· Prepare creditor pay runs.

· Coordinate debt collection and associated charges.

· Coordinate the monthly payroll process, including creating payroll journals on Xero.

· Manage bulk invoicing.

· Manage inter-company transactions.

· Support monthly MI process, including recoding.

· Assist with monthly reforecasting of the Business Services budget.

· Manage provision of financial information to members e.g. statements, copy invoices.

· With the Finance Manager, process Business Services invoices and credit notes.

· Assist with subscription fee process.

· Prepare foreign currency payments.

· Manage and optimise integration with payment portals.

Staff/Members

· Generate invoices for members staff events, such as Conference.

· Manage staff mobile phone contracts and billing.

· Manage users, codes and approval processes on digital platforms including Dext, Approval Max, Pleo and similar.

· Train staff on finance processes and systems.

· Manage English Universities Sport & Welsh University Sport finance.

· Maintain delegate ticket records on CRM for member events.

· Maintain staff financial records.

· Ensure staff and member finance contact details are up to date on internal systems such as CRM and Xero.

Operations and Office Management

· Coordinate and communicate efficiently with the Business Services team for the management of office suppliers, including utilities, photocopiers, cleaning, security, stationery, and other operational tasks.

· Purchase and monitor office supplies, sundries and equipment.

· Support the distribution of posts.

· Address and resolve day-to-day office management issues..

Other

· Design and deliver process improvements to increase efficiency and effectiveness in the above areas.

· Provide support to the rest of the BUCS staff and undertake administrative duties as can be reasonably expected to ensure the smooth running of BUCS.

· Professionally represent BUCS at all times.

· Undertake duties as can be reasonably expected to help ensure the smooth running of BUCS, including supporting occasional event delivery that take place at evenings and weekends.

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