Health Records Supervisor, Band 3


Company:	NHS Jobs
Salary:	£25,760 to £27,476 a year
Hours:	Full-time
Location:	Gloucestershire, GL1 3NN
Job type:	Permanent
Posting date:	23 Sept 2026
Closing date:	7 Oct 2026

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Summary

Carry out all health record management duties in a manner that contributes to the provision of a full, confidential health records service, supporting patient care, achieving departmental targets and ensuring compliance with Health Records Operational Policy, UK GDPR and the Data Protection Act 2018. Assist in managing the health records department by allocating workload, rostering staff to ensure adequate skill mix and maintaining internal records management processes. Retrieve and provide case notes for all planned and emergency inpatient admissions across the Trust where the records are located in the health records libraries and / or in off-site storage. Access, print and work from record request lists managed as part of electronic patient administration system (PAS) Trak Care. Request records to be returned to site from off site storage using external companys web based electronic tracking system when required. Deal with telephone enquires internally and from external organisations including requests for patients to be registered on Trak Care where the patient has not been previously known to the trust, accessing the NHS national systems where required. Assist in locating case notes that have been miss filed with in the Health records Library. Participate in and trouble shoot, scanning and document uploading processes used in the transition between paper and electronic document management. Undertaking appraisals for Band 2. Provide guidance and advice to staff of information in accordance to current legislation.

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