Personal Assistant


Company:	NHS Jobs
Salary:	£28,392 to £31,157 a year
Hours:	Full-time
Location:	Hove, BN3 7HZ
Job type:	Contract
Posting date:	17 Sept 2026
Closing date:	1 Oct 2026

Apply for this job

Summary

Detailed Job Description and Main Responsibilities The Personal Assistant will provide a comprehensive, proactive and confidential administrative and secretarial service to the General Manager(s) and associated care group team. The post holder will play a key role in ensuring the effective organisation and smooth running of operational services, working both independently and collaboratively across teams. Personal Assistant Support Provide a high-quality personal assistant service to the General Manager(s), including managing complex diaries, appointments and schedules Act as a first point of contact, handling telephone, email and face-to-face enquiries professionally, including sensitive contact with service users, carers and external stakeholders Manage incoming correspondence, including screening emails and prioritising urgent matters, drafting routine responses as appropriate Produce accurate, high-standard documents including reports, correspondence, agendas and minutes in line with Trust standards Service meetings, including organising logistics, preparing documentation, taking minutes and tracking actions Coordinate events, meetings and workshops, including venue booking, catering, equipment and delegate materials Support the General Manager(s) with project work, research, data collection and presentation materials Maintain strict confidentiality and professionalism at all times Office Administration and Team Support Develop, maintain and improve effective office systems, including filing, record management and administrative processes Supervise and support administrative and secretarial staff, including allocation of work, induction, and involvement in appraisal and recruitment processes Contribute to the standardisation and improvement of administrative practices across the service Maintain accurate staff and personnel records, including sickness absence reporting systems Monitor and maintain clinical and service data systems, ensuring records are accurate and up to date Support the implementation and development of policies, procedures and administrative systems Financial and Resource Management Raise purchase orders and support invoice processing and monitoring using Trust systems Order and maintain office supplies and resources for the team Ensure financial processes are followed in line with Trust procedures General Responsibilities Manage workload proactively, prioritising competing demands and working independently when required Participate in team meetings, supervision, appraisal and personal development planning Contribute to a positive, professional and efficient team environment Comply with all Trust policies, including safeguarding, confidentiality, health and safety, and equality and diversity Support a culture of high performance, continuous improvement and excellent service delivery

Apply for this job