Senior Administrative Co-Ordinator | Central and North West London NHS Foundation Trust


Company:	CNWL NHS Foundation Trust
Salary:	£33,262 - £36,027 per annum inc HCAS (pro rata if P/T)
Hours:	Full-time
Location:	Hillingdon, UB8 1QG
Job type:	Permanent
Posting date:	14 Sept 2026
Closing date:	14 Oct 2026

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Summary

A new and exciting opportunity has arisen in our newly redesigned Nursing care model within the Hillingdon Care Connection Team (CCT). We are in need of someone to join our team as a Senior Administrative Co-Ordinator, working on a permanent basis.

The CCT comprises of a Guided Care Matrons (GCM), GPs, Health Care Support Workers (HCSW), Wellbeing Support Assistants and a Senior Administrative Co-Ordinators. Together, they provide active case management for adult patients with long-term conditions in order to prevent unnecessary hospital admissions.

Band 4 Senior Administrative Co-Ordinator work closely with people who use our Services, their families, friends and carers and are an important contributor in how people experience our services. Band 4 Senior Administrative Co-ordinators are expected to be kind and responsive but professional and informative and contribute to the quality of the services we provide by:

· keeping the people who using our services as safe as possible by recognising the limits of the Senior Administrative Co-Ordinator role and working closely with GCMs.

· contributing to the best possible clinical outcomes by using up-to-date skills and adhering to evidence based policies and procedures when implementing care plans

· ensuring the people using our services have a good experience by respecting, empowering and working in partnership with people when contributing to the implementation and evaluation of care plans

We believe that the best health care is delivered by multi-disciplinary teams working well together and in partnership with other teams and services to provide seamless care. Band 4 Senior Administrative Co-Ordinators contribute to the team in achieving the team's objectives by working closely with and drawing support from GCMs and other health professionals.

There’s a place for you at CNWL.

We’re passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient’s own home. Patients are at the heart of everything we do.

Providing top quality care depends on our ability to employ the best people.

Please note:This vacancy doesnotmeet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024."

As such, if you don’t meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in thePre-Screening Immigrationsection of your application form.

Please noterole eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).

For further info please visit:Skilled Worker visa: Overview - GOV.UK

• Monitor referrals andadd into new referral caseload on SystmOne (S1) and EMIS.

• Support with onward referrals and carefully avoiding duplication.

• Monitor caseloads and liaise with GCMs when patients have not had recent contact, to ensure caseloads remain active and up to date.

• Diary management for HCSWs.

• Participate in team handovers

• Support with administrative actions- daily handovers.

• Keep a daily log of clinical handovers and document actionsusing Situation Background Assessment Recommendation (SBAR) tool.

• Attend team meetings and take minutes.

• Patient searches - use platforms such asEMIS, WSIC and hospital admission emails topull data and share with GCMs.

• Once the GCM has completed Self Management Plan (SMP), Senior Administrative Co-Ordinator will print the SMP for the GCM todeliver,discussand get it signed.

• Ordering of supplies from NHS Oracle.

• Monitor Generic email addresses.

• Register new patients referredinfrom thehuddle meetings.

• Send huddle template to the GCMs.

• Manage own S1 diary.

This advert closes on Monday 28 Sep 2026

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About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.