Medical Workforce Coordinator | Imperial College Healthcare NHS Trust


Company:	IMPERIAL COLLEGE HEALTHCARE NHS TRUST
Salary:	£47,951 - £56,863 pa Inclusive
Hours:	Full-time
Location:	London, W12 0HS
Job type:	Permanent
Posting date:	7 Sept 2026
Closing date:	7 Oct 2026

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Summary

The Women’s, Cardiac and Clinical Support Services Division is looking for an organised, proactive and confident Medical Workforce Coordinator to support the medical workforce some two of the specialities in the division.

You will work closely with clinical and operational teams to maintain safe and effective medical rotas, anticipate workforce pressures and ensure staffing issues are identified and addressed promptly.

The successful candidate will have experience in rota management or medical staffing processes, strong analytical and numerical skills, and the ability to manage competing priorities in a busy clinical environment. You will be comfortable working independently, using workforce and temporary staffing systems, analysing information and communicating clearly with doctors, managers and other stakeholders.

This role offers an excellent opportunity to develop your operational and workforce management experience within a large, complex and high-performing service. You will play an important part in supporting safe service delivery, improving workforce planning and reducing reliance on temporary staffing.

• Take responsibility for the day-to-day coordination, administration, communication and maintenance of Medical Workforce (Resident Doctors and Consultants) staffing across the directorate, including rota management, leave administration, sickness recording, locum coordination and trainee communications and induction.

• Take day-to-day responsibility for the design, maintenance, publication and monitoring of all Resident Doctors, fulltime and LTFT rotas, ensuring staffing requirements, educational commitments and service requirements are accurately reflected.

• Act as the primary liaison between resident doctors, consultant rota leads, Medical HR, programme directors and operational managers in relation to rota management, staffing issues and contractual matters.

• Support recruitment processes by monitoring upcoming rotations, identifying vacancies, liaising with rota leads and Medical HR, and ensuring timely workforce planning discussions take place.

• Coordinate annual leave, study leave, sickness absence and rota swaps, ensuring all changes are accurately reflected in rostering and rota systems.

• Coordinate locum booking processes, including administration of temporary staffing booking and management system, monitoring rota gaps and supporting short-term workforce deployment requirements.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career. Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Environmental sustainability

Climate change and poor air quality is a health emergency that harms people’s health and wellbeing and widens health inequalities. The Trust is also committed to reducing its impact on the environment by reducing our greenhouse gas emissions to Net Zero by 2045. All our employees have a role to play, and we have an active green network that supports staff to act in ways that ensures that our services are efficient, sustainable and reduce our impact on the environmentwww.imperial.nhs.uk/about-us/our-strategy/green-plan.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

This advert closes on Sunday 13 Sep 2026

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