Office Manager


Company:	Hays Specialist Recruitment
Salary:	£35,000 to £40,000 a year
Hours:	Full-time
Location:	Lockerbie, DG11 2RF
Job type:	Permanent
Posting date:	4 Sept 2026
Closing date:	25 Sept 2026

Apply for this job

Summary

Job Title: Office Manager

Location: Lockerbie

Salary: £35,000 - £40,000 DOE

Hours: Full Time, Monday-Friday (8.30am-5.00pm, 30-minute lunch)

Working Pattern: Office Based

Holidays: 23 days annual leave plus 8 bank holidays

The Role

This is a varied and hands-on position combining Executive Assistant, Accounts Assistant, Office Management and general business support responsibilities. Working closely with the Managing Director and as part of a small team, you will be responsible for providing high-level administrative support while managing day-to-day finance, payroll and office operations across the business. The role would suit an experienced administrator who enjoys variety, can manage multiple priorities and is confident working across both accounts and operational functions.

Key Responsibilities

Executive & PA Support

Providing full PA support to the Managing Director

Diary management, meeting coordination and correspondence

Arranging travel, accommodation and itineraries for the Managing Director, including flights, rail travel and vehicle hire

Preparing invitation letters and documentation for overseas visitors

Accounts & Finance

Processing purchase and sales invoices using Sage

Purchase ledger management, including raising orders, liaising with suppliers and processing supplier payments

Sales ledger management, including customer invoicing, export and UK sales invoices

Credit control and debt chasing

Supplier statement reconciliations

Maintaining accurate financial records and documentation

Daily bank entries and reconciliations across multiple bank accounts, including foreign currency accounts

Processing customer payments and reconciling company credit card expenditure

Supporting month-end administration and preparing management accounts

Posting journals including depreciation, wages, prepayments and accruals

Preparing and submitting quarterly VAT returns, including UK and overseas registrations

Managing Making Tax Digital (MTD) submissions

Reconciling monthly statements and financial records

Assisting with year-end accounts preparation and liaising with external accountants

Dealing with customer and supplier account queries

Payroll & Personnel Administration

Collating employee attendance, holiday and sickness records

Processing new starter information

Calculating and submitting pension contributions

Preparing monthly payroll information for external payroll providers

Checking and processing employee salary payments

Office Management & Business Support

Maintaining office records, systems and documentation

Providing general administrative support across the business

Managing telephone enquiries and filing systems

Monitoring utility accounts and submitting meter readings

Liaising with utility suppliers regarding renewals and contracts

Maintaining vehicle records, arranging MOTs and managing road tax renewals

Conducting periodic driving licence checks for employees

Maintaining export documentation and proof of export records

Candidate ProfileThe successful candidate will have:

Previous experience in a PA, Office Manager, Accounts Assistant or similar role

Strong working knowledge of Sage

Excellent organisational and time management skills

Experience of purchase ledger, sales ledger and credit control processes

Good understanding of payroll administration and VAT processes

Strong Microsoft Excel, Word and general IT skills

Excellent communication skills and attention to detail

The ability to work independently and manage a varied workload in a fast-paced environment

This is an excellent opportunity for an organised and proactive professional seeking a broad role with responsibility across executive support, finance and office management functions.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Apply for this job