Administration Assistant Apprentice, Barlow Care Home, Barnsley, S71 1HU


Company:	Barnsley College
Salary:	from £8 an hour
Hours:	Full-time
Location:	Barnsley, S71 1HU
Working pattern:	On-site
Job type:	Apprenticeship
Posting date:	26 Aug 2026
Closing date:	9 Sept 2026

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Summary

To work as part of the team by providing administration support.

Key Result Areas

• Support team based on the identified needs.

• Provide and access relevant information as required.

• Take responsibility for administrative duties.

• Personally undertake related tasks as required and to a high standard.

• Undertake administrative matters using own initiative.

• Frequently using Micro Soft Word, Excel, and other programs to produce documents etc.

• Inform management and relevant staff about any significant matters.

• Do any other jobs at a similar level, which the manager may reasonably ask.

Key Tasks

• Receptionist duties – meeting and greeting visitors, answering & making telephone calls

• Monitoring incoming email, sending e.mail as requested

• Dealing with incoming/outgoing mail.

• Payroll – printing/checking staff timesheets

• Administration of staff holiday booking procedure

• Invoicing

• Mileage invoicing for clients

• Meeting preparation (scheduling, diary entry, organising facilities, communication to attendees)

• Minute taking and transcription

• Word processing of documentation (memos, letters, agenda etc)

• Design and creation of documentation.

• Creation and management of filing, archiving and resource systems

• Record maintenance (updating of staff files, off duty, training matrices etc)

• Researching, analysing and reporting information

• Monitoring & ordering of stationery supplies

• Printing & delivering documents requested

• Collecting and distributing funds

• Office organisation

• Other administrative duties as required

A driving licence would be beneficial as you may need to travel to other locations to undertake certain aspects of this role.

Personal Qualities

• Is computer literate and can proficiently use search engines, Word, Excel and PowerPoint

• Likes doing things well and wants to continually develop themselves

• Is flexible and is happy to move onto new tasks as the needs change

• Is well organised and gets on with the job in hand

• Is able to remain calm even when the others may feel agitated

• Is happy to work on their own and as part of a team

• Has a positive outlook

• Is punctual and reliable

• Is able to strike up a good relationship with others, based on trust, respect and co-operation

• Is willing to listen and learn

• Understands the need for confidentiality

• Treats residents and staff with equal respect, regardless of their race, sex, disability or other personal attributes or belief

• Is willing and able to follow instructions and Barlow Care Group procedures and health and safety requirements

Working Hours to be discussed.

Student to complete a Business administration level 3 Apprenticeship.

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