Office Coordinator


Company:	GI Group Main Account
Salary:	£28,500 to £32,500 a year
Hours:	Full-time
Location:	Stanwell Moor, TW19 6AF
Job type:	Permanent
Posting date:	20 Aug 2026
Closing date:	19 Sept 2026

Apply for this job

Summary

As the

Office Coordinator, you will work closely with all departments across the business, ensuring the company is represented in a

professional, efficient, and welcoming manner, both internally and externally. You will play a key role in supporting the

Senior Management Team with the smooth day-to-day running of the business and helping to achieve operational objectives.

Location: Stanwell Moor

Hours: Monday to Friday, 9:00am-5:00pm (40 hours per week)

Salary: £28,500 per annum

As the

first point of contact for clients, customers, contractors, and visitors, you will provide a warm, friendly, and professional welcome, creating a positive first impression of the company.

Working closely with the

Maintenance Department, you will be responsible for coordinating and preparing

daily work schedules, ensuring all worksheets are created and issued in advance of the next working day. You will prioritise tasks based on urgency, operational requirements, and customer needs, helping to maximise efficiency and service delivery.

In addition, you will compile, maintain, and analyse

operational data, producing accurate reports and performance information to support the monthly reporting requirements of the

HSQE Manager. You will ensure records are kept up to date and contribute to the continuous improvement of administrative processes across the business.

Key Duties of Office Coordinator:

Responding to general emails and postal correspondence with customers and suppliers; ensuring files and archives are

accurate, accessible, and auditable

Managing and reconciling the company ordering system, including

stock inventory and replenishment

Supporting the

HSEQ & HR Managers with training administration, accident and incident reporting, return-to-work interviews, and personal filing/correspondence

Supporting the

Maintenance Manager with maintenance sheets (production, completion/sign-off, recording and filing) to meet contractual obligations

Working with the

General Manager (GM) to produce required contractual reports

Supporting strong customer relationships through accurate documentation and operational knowledge

Keeping the GM informed of office-based functions, processes, concerns, and requirements at all times

Taking the lead on office-based functions where required, ensuring outputs are delivered

on time,

in the correct format, and

to the required standard

Experience

Similar or transferable experience in an office-based role or customer service environment (sector background not essential)

Up-to-date, practical knowledge of

office management, including its application and impact

Qualifications & Education for desired Office Coordinator:

GCSEs (minimum), including

English Language/Literature and Maths

Proficient in Microsoft Office, particularly

Excel, Word, and Outlook

Experience using job management, scheduling, or maintenance management software (desirable)

Good understanding of

data management and

report preparation

Preferred Skills

Previous experience in an office coordination or administration role

Experience scheduling work and coordinating operational teams

Ability to prioritise a high-volume workload and work well under pressure

Excellent organisational and time management skills

Strong communication and interpersonal skills

High accuracy and attention to detail

Ability to maintain confidentiality and exercise discretion

Confident producing reports and analysing data

Customer-focused with a professional and approachable manner

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.

Apply for this job