LEGAL SECRETARY - HYBRID
| Company: | Maze Recruitment Services Ltd |
|---|---|
| Salary: | £29,000 - £32,000 |
| Hours: | Full-time |
| Location: | Manchester City Centre, M1 1PL |
| Working pattern: | Hybrid - 2 days remote |
| Job type: | Permanent |
| Posting date: | 19 Aug 2026 |
| Closing date: | 18 Sept 2026 |
Summary
JOB TITLE: LEGAL SECRETARY - HYBRID
HOURS OF WORK: 9am - 5.30pm Monday to Friday
LOCATION: Manchester City Centre
BENEFITS: 25+stat holidays - Death in Service, Pension + More!
A leading commercial law firm based in Manchester City Centre is seeking to hire a Legal Secretary to join a well-established, friendly team. The position will be full-time and is Hybrid, offering the opportunity to WFH 2 days per week once trained. The firm covers a wide range of disciplines and is keen to find someone with prior legal secretarial experience. The ideal person will be very strong with document production and be comfortable tracking changes in Word.
Main Purpose of the role:
Report directly to a fee earner or fee earner and provide secretarial support to him/her and the team as directed.
JOB DESCRIPTION:
Provide support for all fee earners in effectively managing all essential tasks.
Work closely with the Manager in identifying and resolving issues in their initial stages.
Work closely with the Department Support to liaise and ensure that work is supplied and processed in the most efficient manner.
Extensive client liaison with clients, other contacts and internal staff on the telephone and by email.
Type lengthy documents using the in-house style and format/amend as appropriate using track changes, cross-referencing, and include a table of contents.
Document comparison – running comparisons between two different documents.
Transcribing handwritten or audio notes, always ensuring that they are accurate and saved to the correct file.
Preparation of engrossment documents, either hard copy or electronic format, in original and counterpart, including annexures where relevant.
Type work as dictated or requested by the fee earner(s) using the BigHand digital dictation system, the in-house case manager system and Microsoft Word or other applications, as applicable.
Create new clients, matters and contacts in the in-house database with full and accurate data in line with the company’s file opening and entity creation procedures.
Work in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times.
Filing, both paper and electronic, and keeping the same up-to-date.
Printing letters, documents and large bundles to meet deadlines and always ensuring that the quality is of a high standard.
Scan and log acceptance of signed documents in a timely fashion
Add and maintain the client’s ‘prospect register’, where necessary, ensuring that the fee earner is chased for up-to-date information.
Maintain the ‘Referrals In’ and ‘Referrals Out’ register.
Run various marketing reports as and when required.
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