Administrator


Company:	NHS Jobs
Salary:	£25,693.46
Hours:	Full-time
Location:	Nottingham, NG7 2QW
Job type:	Permanent
Posting date:	18 Aug 2026
Closing date:	4 Sept 2026

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Summary

Medical Secretary duties: Process referrals (routine and urgent) accurately and within required timescales Manage referral tracking, liaising with hospitals, external providers, and patients Prepare and process clinical correspondence (including letters, reports, and emails) Workflow incoming documents, ensuring items are directed to the appropriate clinician Code and file correspondence within patient records to maintain high data quality Support clinicians with administrative queries and patient pathway coordination Administrator duties: Manage clinical workflow, including processing incoming documents, emails, and tasks Prioritise and action correspondence, directing items to the appropriate clinician or team Complete patient record summarising, ensuring key clinical information is recorded accurately Maintain high standards of coding to support clinical care, recalls, and reporting Support results processing and recall administration, ensuring appropriate follow-up Assist with registration, deductions, and general patient record management Support document management, scanning, and audit processes Shared Responsibilities / Cross-Over Work collaboratively across administrative functions to support service delivery Provide cover for workflow, summarising, and secretarial tasks during peak demand or staff absence Assist with results processing, recalls, and general administrative duties as required Ensure urgent clinical information is prioritised and processed within agreed timescales Maintain accuracy, confidentiality, and high standards of patient record keeping. General Responsibilities Work flexibly as part of a multidisciplinary team in a busy practice environment Follow practice protocols, policies, and governance requirements Contribute to continuous improvement, audits, and safe working practices Use practice systems (EMIS) effectively and ensure data quality standards are met

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