Facilities Administrator


Company:	Safety Wellbeing And Challenging Abuse
Salary:	Not specified
Hours:	Part-time
Location:	Bootle, L20 4NR
Working pattern:	On-site
Job type:	Permanent
Posting date:	27 Jul 2026
Closing date:	7 Aug 2026

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Summary

Purpose

The Facilities Administrator plays a pivotal role in ensuring the smooth, efficient and compliant day-to-day operation of the organisation. The postholder provides high-quality administrative, organisational, and operational support to the Board of Trustees, Chief Executive, and Senior Leadership Team. This includes maintaining robust systems, supporting staff and volunteers, coordinating key organisational processes, and ensuring that the organisation functions effectively and in line with relevant legislation and good practice.

Key Responsibilities

The Facilities Administrator will contribute to a wide range of operational and administrative activities, ensuring consistency, organisation and high professional standards across the organisation’s functions.

The role oversees compliance with health and safety regulations, manages building maintenance and capital improvement works, and leads the procurement and management of utilities and infrastructure services to achieve optimal commercial outcomes and operational efficiency.

Operational Administration

The postholder will be responsible for a wide range of administrative functions, including maintaining accurate and compliant record-management systems and ensuring that all data is handled, stored, and processed in accordance with the Data Protection Act (DPA), UK GDPR, and relevant organisational procedures.

Meeting Coordination and Governance

• The role includes arranging, scheduling and coordinating the SWACA quarterly Board Meetings, ensuring agendas and papers are prepared and circulated in a timely manner.

• The Facilities Administrator will provide professional note-taking and minute-taking for Board meetings, and will ensure that meeting actions are logged, tracked and communicated clearly.

• Varying shifts to cover the Board Meeting, which is normally held between 16:00 – 19:00 hours.

Facilities, IT and Health and Safety

• The postholder will oversee building-management responsibilities, including contractor liaison, maintenance coordination and supporting the nominated Health & Safety lead to maintain compliance.

• Working with the designated IT lead, they will help ensure systems are effectively managed and that resources are used efficiently, reducing unnecessary costs or wastage.

Compliance, Governance and HR Administration

• The Facilities Administrator will manage contractual arrangements with suppliers, monitor key renewal dates (including DBS checks and insurance), and conduct DBS applications.

• They will support the Chief Executive with Companies House and Charity Commission annual returns, assist with the preparation of the Annual Report, and provide HR-related administrative support in line with ACAS good practice.

Fundraising, Partnership and Support

• The postholder will promote the organisation at all times and will build effective working relationships with internal and external stakeholders.

• The postholder will carry out any additional duties that are reasonably required to support the smooth functioning of the organisation.

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