Administrative Assistant


Company:	Teaching Vacancies
Salary:	Not specified
Hours:	Full-time
Location:	London, SW17 0DZ
Job type:	Contract
Posting date:	13 Nov 2026
Closing date:	4 Dec 2026

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Summary

What skills and experience we're looking for

Main Job Purpose

Responsible under the instruction or guidance of senior staff to provide general administrative or financial support to the school.

Tasks

• Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors

• Assist with pupil first aid and welfare duties, looking after sick pupils, liaising with parents/staff etc.

• Assist in arrangements for schools trips, events etc.

• Provide general clerical and administrative support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence

• Maintain manual and computerised records and management information systems

• Produce lists, information and data as required e.g. pupils/staff data

• Undertake typing and word-processing and other IT based tasks

• Sort and distribute mail

• Undertake administrative procedures

• Maintain and collate pupil reports

• Operate relevant equipment and ICT packages (e.g. word, excel, databases, spreadsheets, Internet)

• Maintain stock and supplies, cataloguing and distributing as required

• Provide general advice and guidance to staff, pupils and others

• Provide support to ensure meetings are booked and run smoothly. Book interpreters and room spaces

• Undertake general financial administration e.g. processing orders

• Support the HR team with general administrative duties

• Support the EHCP Officer in communicating with families regarding Education, Health, and Care Plans (EHCPs)

Responsibilities

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

• Be aware of and support difference and ensure equal opportunities for all

• Contribute to the overall ethos, work and aims of the school

• Appreciate and support the role of other professionals

• Attend and participate in relevant meetings as required

• Participate in training and other learning activities and performance development as required

• To be fully aware of and understand the duties and responsibilities arising from the Children Act 2004 and Working Together in relation to child protection and safeguarding children and young people as this applies to the worker’s role within the organisation

• To also be fully aware of the principles of safeguarding as they apply to vulnerable adults in relation to the worker’s role

• To ensure that the worker’s line manager is made aware and kept fully informed of any concerns which the worker may have in relation to safeguarding and/or child protection

Person Specification

Qualifications

• Good numeracy/literacy skills

• NVQ 2 or equivalent qualification or experience in relevant discipline

Experience

• General clerical, administrative and financial work as appropriate

• Experience of working in a special educational needs school

Knowledge and Skills

• Effective use of ICT packages

• Use of relevant equipment and resources

• Good keyboard skills

• Knowledge of relevant polices and codes of practice and awareness of relevant legislation

• Ability to relate well to children and adults

• Work constructively as part of a team, understanding school roles and responsibilities and your own position within these

• Ability to identify own training and development needs and co-operate with means to address these

• Effective implementation of the school’s equal opportunities policy in all areas of work

What the school offers its staff

Regardless of your position, at Paddock, we work corporately as a school to provide outstanding support and education for pupils with severe learning difficulties and autism, therefore there are several qualities and attributes that are highly valued:

• Team Player

• Compassion and Empathy

• Keen to contribute to school life

• Highly Organised

• Life Long Learning

• Resilience

• Celebrate Learning

• Strong work ethic

We offer:

• Highly competitive Local Government Pension Scheme

• An outstanding training programme

• Access to employee wellbeing scheme

• Opportunities for promotion within the school

• Cycle 2 Work

• Smart Schools Benefits (which include Lifestyle Savings, Wellness support, saving scheme for everyday expenses)

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check. Please note that we do not accept CVs.

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