Medical Education Co-ordinator | Mid and South Essex NHS Foundation Trust


Company:	Southend University Hospital NHS Trust
Salary:	£28,392 Per Annum (Pro Rata for Part Time)
Hours:	Part-time
Location:	Chelmsford, CM1 7ET
Job type:	Permanent
Posting date:	11 Nov 2026
Closing date:	11 Dec 2026

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Summary

The Medical Education Department at Broomfield Hospital is seeking a proactive and organised Clinical Observer Administrator to join the Clinical Observership Team.

The role involves reviewing and processing applications from doctors seeking Clinical Observer placements, coordinating four-week placements, and liaising with Consultants to ensure availability aligns with specialty capacity. The post holder will provide high-quality administrative support to Medical Education at Mid and South Essex NHS Foundation Trust (MSEFT)and work closely with doctors, medical students, locally employed doctors, and Consultants to support the delivery of high-quality education and training across the Trust.

Main Duties & Responsibilities

Communication

Build and maintain effective relationships with hospital colleagues, Consultants, doctors, medical students, and external healthcare professionals.

Communicate efficiently through Microsoft Teams, telephone, email, and face-to-face interactions.

Organise meetings and educational events, including preparing agendas, minutes, action logs, and supporting documentation.

Facilitate virtual and live-streamed Teams events as required.

Manage enquiries and complex queries professionally, providing accurate information and support.

Handle sensitive or challenging conversations with tact, diplomacy, and discretion.

Planning & Administration

Support Consultants and educational leads in coordinating training programmes, placements, rotations, and educational activities.

Arrange and administer meetings, training sessions, and Medical Education events.

Prepare and distribute correspondence, reports, and documentation for a variety of internal and external stakeholders.

Monitor, review, and respond to feedback to support continuous service improvement.

Produce and maintain qualitative and quantitative reports as required.

Maintain accurate trainee and medical student records, portfolios, and documentation, supporting placement reviews and annual assessments.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Please see the attached Job Description and Person Specification for further information about the role, including the main duties, responsibilities, and essential criteria.

This advert closes on Monday 16 Nov 2026

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