24023 - Business Administrator (BA)
| Company: | Ministry of Justice |
|---|---|
| Salary: | £29,107 to £30,648 a year |
| Hours: | Full-time |
| Location: | Portland, DT5 1DL |
| Working pattern: | On-site |
| Job type: | Permanent |
| Posting date: | 6 Nov 2026 |
| Closing date: | 24 Nov 2026 |
Summary
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager
Pathways
Student applications
Resettlement pathway contracts
Procurement of Goods for unit
Regime Monitoring
Activity Board
Management Information Systems
Industries/Manufacturing
Education Provision
Activity/Labour Allocation
Library activities
Prisoner Pay
Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
Job club
Exit interviews
Housing Clinics
Induction Assessments
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Essential Experience
Job holders must complete specific training in their specialism once they take up post.
Hours of Work (Unsocial Hours) Allowances
37 hour working week
Essential requirements
Please refer to Summary
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