Executive Assistant & Office Manager


Company:	NHS Jobs
Salary:	£32,000 to £39,000 a year
Hours:	Full-time
Location:	London, SW5 0PT
Job type:	Permanent
Posting date:	2 Nov 2026
Closing date:	15 Nov 2026

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Summary

Develop and maintain effective working relationships with senior managers, clinicians, General Practice member practices, Primary Care Networks s and external stakeholders. Communicate professionally with NHS organisations, local authorities and partner agencies. Draft and edit correspondence and briefing documents.Planning and Organisational Skills Manage multiple complex diaries, ensuring effective prioritisation of competing business demands and organisational priorities. Anticipate future requirements and proactively coordinate schedules, meetings and corporate activities. Monitor key deadlines, actions and organisational commitments, ensuring timely completion and follow-up. Coordinate executive and governance meetings, including logistical planning and document managementResponsibility for Patient / Client Care Although the role does not involve direct clinical care, the post holder must maintain a patient-centred approach and support the organisation in delivering high-quality primary care services.Responsibility for Policy and Service Development Contribute to the development and implementation of administrative systems, governance processes and executive office procedures. Support organisational transformation and service improvement projects.Responsibility for Financial and Physical Resources Support procurement of office resources in accordance with organisational policies.Responsibility for Human Resources Provide administrative support for recruitment, induction and appraisal processes where required. Support the coordination of mandatory training records and workforce information.Responsibility for Information Resources Maintain accurate, secure and auditable electronic and paper records in line with organisational policies. Ensure full compliance with Data Protection legislation, UK General Data Protection Regulations, Information Governance standards and Records Management requirements. Produce, analyse and collate information to support organisational reporting, performance monitoring and decision-making. Support the management of governance documentation and corporate recordsPhysical, Mental and Emotional Effort The role requires sustained concentration when managing multiple priorities, preparing administrative documentation and supporting internal and external meetings. The post holder will be required to meet competing and conflicting duties, to meet challenging deadlinesGeneral Responsibilities (Standard for all employees) Confidentiality Maintain strict confidentiality regarding all organisational, patient and staff information and comply with General Data Protection Regulations and Information Governance requirements.Equality, Diversity and Inclusion Promote equality of opportunity and treat all colleagues, patients and stakeholders with dignity and respect.Health and Safety Comply with all Health and Safety legislation and organisational policies.Safeguarding Adhere to safeguarding policies for children, young people and vulnerable adults.Professional Development Participate in appraisal, mandatory training and continuing professional development.NHS Values and Behaviours Demonstrates compassion and respect in all interactions. Acts with integrity and maintains confidentiality at all times. Works collaboratively across organisational boundaries. Is committed to quality, continuous improvement and patient-centred care. Promotes equality, diversity and inclusion.

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