Band 4 – Medical Rostering Officer | Royal Free London NHS Foundation Trust


Company:	Royal Free London NHS Foundation Trust
Salary:	£33,262 - £36,027 Inclusive of Outer London HCAS, per annum
Hours:	Full-time
Location:	Barnet, EN5 3DJ
Job type:	Permanent
Posting date:	23 Oct 2026
Closing date:	22 Nov 2026

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Summary

The postholder will be responsible for supporting the management of resident doctor and consultant roster management at Barnet and Chase Farm Hospital within the Babies, Children’s, & Young Peoples (BCYP) Division, working closely with the Assistant Service Manager, Service Manager and Divisional Medical Co-ordinator to provide a high quality and cost-effective medical staffing provision to all Health Units within the remit of the Division.

The postholder will also provide administrative support to the service which will include the arrangement of meetings, supporting with procurement, minutes taking, supporting with data requests and other administrative duties as required by the department.

Whilst not responsible for the development of consultant rota’s themselves, the postholder will provide support to the team by being a central point of contact for the logging and management of sickness absences in the consultant teams.

The postholder will be responsible for supporting the management of all resident doctor rosters within their remit and will be required to ensure that these provide optimal cover to the roster, ensure safe staffing levels, and minimise additional spend through the usage of locums.

The postholder will have a primary base of Barnet Hospital but may be expected to attend the other sites if required and to provide rota support for other directorates within the BCYP division.

Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England).

Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.

Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required.

Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates.

Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes.

Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager.

Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

For more information please follow link https://www.royalfreelondonjobs.co.uk/

1. Rota Coordination Support

1.1 Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England).

1.2 Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.

1.3 Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required.

1.4 Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates.

1.5 Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes.

1.6 Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager.

1.7 Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.

1.8 Adhere to all Trust policies and procedures, including Health and Safety, as applicable.

2. Administrative Duties

2.1 To organise and provide administrative support for meetings, steering groups, forums and networks. This includes the ability to take comprehensive minutes, accurately record actions and to ensure that actions are progressed and reported back in a timely manner.

2.2 To produce and circulate agendas and other relevant paperwork for meetings to the required timescales.

2.3 Using standard MS Office software and Microsoft Teams to create and update documents to a high standard, including the creation of presentations, charts, graphs and tables. Checking reports and other documents to ensure these are of a high standard of content and presentation.

2.4 Where appropriate within the Service(s), provide training, guidance and induction to band 2 and band 3 administrative support staff.

2.5 To receive and welcome visitors and calss in courteous manner, in lin with the Trust’s values.

2.6 To deal with invoices and requisitions including scoping best product and value for money.

This list is not exhaustive. For full list of tasks and responsibilities please see Job Description.

This advert closes on Friday 6 Nov 2026

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