Workshop Administrator
| Company: | Commercial Vehicle Repair Ltd |
|---|---|
| Hours: | Full-time |
| Location: | Swansea, SA1 2JE |
| Working pattern: | On-site |
| Job type: | Permanent |
| Posting date: | 26 Oct 2026 |
| Closing date: | 21 Nov 2026 |
Summary
Commercial Vehicle Repair Ltd is looking for an organised and proactive Workshop Administrator to join our busy commercial vehicle workshop in Landore, Swansea.
Duties include:
• Scheduling repairs, servicing and maintenance.
• Booking vehicles in and out and keeping customers updated.
• Creating job cards and maintaining accurate work in progress records.
• Chasing technicians for write-ups, timesheets and completed inspection paperwork.
• Entering technician time and updating daily productivity records.
• Preparing and processing invoices, checking labour, parts, customer rates and purchase order details.
• Following up completed jobs awaiting invoicing.
• Handling telephone calls, emails and general workshop administration.
You will work closely with technicians, the parts department and management to keep jobs moving from booking through to invoicing.
Essential requirements
• Previous administration experience. • Strong organisational skills and attention to detail. • Confident using Microsoft Excel, email and computer systems. • Accurate data entry and confidence working with figures. • Good telephone manner and customer service skills. • Ability to prioritise tasks in a busy working environment. • Confidence to chase outstanding paperwork and follow tasks through to completion. • Ability to work independently and as part of a team. Experience with invoicing, scheduling, job cards or technician timesheets would be an advantage. Previous experience in a vehicle workshop, dealership or transport business is desirable but not essential.