Safeguarding Secretary


Company:	NHS Jobs
Salary:	£25,760 to £27,476 a year
Hours:	Full-time
Location:	Nottingham, NG2 2JG
Job type:	Permanent
Posting date:	16 Oct 2026
Closing date:	1 Nov 2026

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Summary

Job Purpose To provide a comprehensive secretarial/administrative support service to the City Care Safeguarding Team. The Safeguarding Team sits in corporate services under the Director of Nursing and includes adult safeguarding, metal capacity, domestic abuse, the Multi-Agency Safeguarding Hub (MASH). Duties include planning/organising, liaising with and sharing complex information with internal and external staff and stakeholders, through email, SystmOne and telephone. To provide administrative support to the Multi Agency Risk Assessment Conference (MARAC), Multi Agency Safeguarding Hub (MASH) where appropriate. The role includes general office management and coordination of diaries. The post holder will work with the Safeguarding Team Administrator and will take the lead in coordinating administrative duties and responsibilities to support the Safeguarding Service. Key Responsibilites Provide and coordinate secretarial/administrative support to Safeguarding Team Use office and clinical systems (namely SystmOne and ECINS) for recording of information and complete documentation in accordance with City Care templates Assist with development and implementation of alternative administrative systems and procedures (manual and electronic) Maintain databases and spreadsheets to enable accurate data and team activity reporting Provide an efficient typing service ensuring that all work generated is accurate, of a high standard and achieved within agreed timescales Organise and prepare for meetings and events including room booking and refreshments Generate agendas and take minutes of meetings Receive incoming and initiate outgoing telephone calls to facilitate timely and appropriate communication. Be the first point of contact for the Safeguarding Teams advice line, obtaining key information, prioritising calls and disseminating these calls to the safeguarding team. Operate an effective message taking facility and forward to relevant staff in a timely manner. Financial/budgetary responsibility by way of ordering stock/stationery and safe use of equipment. Complex Diary management for the team, so that time is used efficiently and operate a staff tracking system in line with CityCare personal safety policy Receive and dispatch mail both internally and externally. Maintain information in a way that is secure and in line with confidentiality, Data Protection Policies & Procedures (manual and electronic) Prioritise work to meet tight timescales especially in relation to Domestic Homicide Reviews, Serious Adult Reviews and Safeguarding Children Practice Reviews. Produce high quality complex reports within tight timescales. Provide organisational and administrative support for the MASH and the MARAC. Support the MASH and MARAC in sharing information utilising SystmOne and ECINS under the direction of the Domestic Violence and Sexual Abuse Specialist and MASH Lead Professional Be flexible in an ever-changing environment and undertake any other duties and responsibilities that may be reasonably required Support the Named Nurse/Head of Safeguarding with diary and email management tasks. Occasionally work autonomously and provide cover for the other safeguarding secretary. Assist in recruitment and induction of new team members.

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