Receptionist & Administrator
| Company: | Teaching Vacancies |
|---|---|
| Salary: | Not specified |
| Hours: | Part-time |
| Location: | Chislehurst, BR7 6HE |
| Job type: | Permanent |
| Posting date: | 14 Oct 2026 |
| Closing date: | 3 Nov 2026 |
Summary
What skills and experience we're looking for
We are looking for a colleague who:
• Has excellent communication and interpersonal skills
• Is friendly, approachable and professional
• Can work efficiently in a fast-paced environment
• Has strong organisational and administrative skills
• Is competent in Microsoft Office applications
• Maintains confidentiality and professionalism at all times
What the school offers its staff
In return we will offer you:
• A dedicated and supportive staff team
• Polite and welcoming children and families
• A working environment where everyone is valued and respected
Further details about the role
Job Purpose
To provide a professional, efficient and welcoming reception service and administrative support to ensure the smooth day-to-day operation of the school office.
Main Responsibilities
Reception Duties
• Act as the first point of contact for visitors, parents, staff, students and external agencies
• Operate the school's reception area in a professional and welcoming manner
• Answer and direct telephone calls promptly and efficiently
• Manage visitor sign-in procedures and ensure safeguarding protocols are followed
• Handle incoming and outgoing mail, deliveries and courier services
• Maintain reception and waiting areas to a high standard
Administrative Duties
• Provide general administrative support to school leaders and departments
• Produce letters, reports, forms and other documentation
• Maintain accurate electronic and paper-based records
• Input and update information on the school's management information systems
• Assist with student admissions, attendance, and data administration as required
• Support the organisation of meetings, events and school communications
• Process orders, invoices and basic financial paperwork where required
• Assist with staff administration and personnel records as directed
Safeguarding and Compliance
• Ensure all visitors comply with safeguarding procedures
• Maintain confidentiality in accordance with GDPR and school policies
• Follow school health and safety procedures
• Promote and safeguard the welfare of children and young people
• General
• Participate in relevant training and development
• Contribute positively to the wider life of the school
• Undertake any other duties appropriate to the grade of the post
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.