Medical Staffing HR Officer


Company:	NHS Jobs
Salary:	£32,073 to £39,043 a year
Hours:	Full-time
Location:	Barnsley, S70 3RD
Job type:	Permanent
Posting date:	6 Oct 2026
Closing date:	20 Oct 2026

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Summary

JOB SUMMARY To provide a high quality, expert, person orientated medical HR and recruitment service to the Trust, delivering our strategic priority to make this is a great place to work. KEY RESULT AREAS To provide advice and guidance on Medical HR policies and procedures and Terms and Conditions of Service for all grades of Medical staff, e.g. Salaries, Annual Leave entitlements, Special Leave, Maternity Leave, Removal Expenses and Sickness Absence escalating to HR Managers and medical Director when necessary and for approval where outside of process. Lead on the Medical recruitment process using NHS Jobs and other advertising media, including providing advice to the Trust medics on the process, processing of pre-employment checks and new starter documentation in accordance with NHS Standards of Employment. Liaising with Clinical Leads and the new employee to determine appropriate salary packages in line with appropriate parameters Liaise with the Clinical Leads regarding clinical attachments and placements and process relevant checks and honorary contracts as appropriate Issue Medical Contracts of Employment in line with the relevant national Terms and Conditions appropriate to the post holder. Act as Trust contact for the processing of overseas visa applications using the UK Border Agency Sponsor Management System, including the request and allocation of Certificate of Sponsorship (COS) and maintaining the Trusts Sponsorship License, processing of related payments for COS and advising Trust managers and employees of the process. Co-ordinate and oversee the process of the medical rotation for Doctors in Training 4 times annually acting as the main point of contact for rotation with Health Education England (HEE) and the relevant regional lead and acute employers. Processing of Less than Full Time Training posts (LTFTT), Out of Programme Experience (OOPE) and liaising with external Trusts regarding Acting up arrangements for Higher Trainees. Use the Allocate system to formulate and monitor rotas. Be the main point of contact for the Medical Training Initiative (MTI) and Widening Access to Specialty Training scheme (WAST) which process Doctors from overseas for placements within the Trust. Work closely with the Medical Directorate Business Manager advising on Medical HR issues, completion of the relevant Trust return reports in relation to Doctors in Training as well as maintaining the Trusts intranet site specifically for Medics. Work with the Assistant Medical HR Officer to amend rota patterns in line with training numbers and to ensure rotas are compliant with EWTD and New Deal requirements as well the Terms and Conditions of Service for Doctors in Training, advising Clinical Leads on options relating to pattern compliance and cost implications and to ensure that the Trust work schedules are maintained, updated and issued in line with the statutory 8 week deadline. Be responsible for ensuring that amendments relating to Terms and Conditions of Service are implemented in a timely manner and Managers and Clinical Leads are aware of any implications within their service. Attend any required regional Medical Staffing network meetings and internal trust meetings as and when required Organise and deliver Recruitment and Selection training for Consultant medical staff. Be responsible for setting up requested rota monitoring studies and to analyse and produce the relevant outcome reports and feedback any findings to the Clinical Leads and Managers. Administer and oversee the Trust annual Local Clinical Excellence Awards (LCEA), including working closely with the Director of HR to ensure that policies and associated paperwork are updated in line with the scheme and ensure the award rounds are delivered in a timely manner. Produce a suit of reports supporting the process of scoring and awards given to be published on the intranet. Provide day to day supervision for the Assistant HR Officer (Medical) and undertake regular 1-1 meetings. Act as a point of contact for the Guardian of Safe Working providing guidance relating to rota structures and patterns across the Trust. Participate in the drafting of Medical HR policies or other processes in relation to area of work. Keeping up to date with NHS Employers initiatives, HEE initiatives etc. and ensuring these are incorporated into policies and procedures where necessary. Keep up to date with national terms and conditions of Employment for the different categories of medical staff and make sure they are implemented Build and maintain excellent working relationships with the Medical Staff of the Trust and all internal associated departments e.g. Finance and Post Graduate Administration services and liaise with external organisations as necessary Work closely with and engage with the HR Operational Team to ensure consistency and equity across all practice and processes, Professional HR leadership will be provided by a HR Manager Trust Values: The Trust is committed to ensuring the highest standards of care and treatment and expects that all staff treat people e.g, service users, their carers, relatives, friends, colleagues, visitors etc, with dignity and respect at all time. The post holder must at all times act in accordance with the Trusts Values: We put the person first and in the centre We know that families and carers matter We are respectful, honest, open and transparent We improve and aim to be outstanding We are relevant today and ready for tomorrow Safeguarding: Report any concerns regarding the safety or wellbeing of children, adults service users, members of their families etc, in accordance with Trust Policy. Prevent and respond appropriately to abuse and understand own role in this by undertaking Safeguarding training. Trust policies and commitments to be read in line with the relevant Trust Policy: All staff employed by the Trust must comply with the Trusts policies and procedures, undertake appropriate training required for their role and commit to: ensure they are aware of the Whistleblowing Policy and how they raise concerns; maintain confidentiality, in line with the Trusts Confidentiality Policy and Code of Conduct; understand their personal responsibilities with regards to data quality for any information which they create, use or process in accordance with the General Data Protection Regulation (GDPR), The Data Protection Act 2018 (DPA) and Trust Data Protection Policy; comply with the provisions of The Trusts Health and Safety Policy and Protocol. Ensuring their own safety and that of colleagues, service users and visitors. Know the action to be taken in the event of a fire and must undertake fire training annually; receive supervision in line with the Trusts Supervision Policy and an annual Appraisal in line with the Trusts Appraisal Policy, during which mandatory, role specific and personal development needs should be identified and agreed; understand their responsibilities under the Trusts Equal Opportunities in Employment Policy and ensure that they adhere to the provisions of the policy; recognise, respect and support the equality diversity of staff, colleagues, service users, carers and the public. Contribute to a working environment which promotes and responds positively to difference and diversity; ensure they carry out their duty to safeguard and promote the welfare of children and young people under the age of 18 years, as issued under Section 11 of The Children Act 2004, by being familiar with and adhering to Trust safeguarding policies and participating in relevant training; comply with their professional responsibilities to develop their practice and deliver care through a Clinical Governance framework (i.e. CPD, Audit, Supervision); demonstrate, through practice and practical understanding, the importance of the continual development of individual, team and service wide quality improvement; abide by relevant codes of professional practice, with the organisation taking action when codes of conduct are breached; work flexibly to meet the needs of the service/organisation, whilst working within a culture of progressive employment practices and commitment to the Investors in People (IiP) Standards. adhere to the Trusts smoke free policies, which prohibits smoking anywhere on Trust grounds; being socially responsible by complying with measures that support the Trust in reducing or offsetting our environmental impact; Identify and report risks, hazards, incidents, accidents and near misses promptly; In addition to the Trusts own responsibilities under the Health and Social Care Act 2008, Code of Practice on the prevention and control of infections and related guidance, for your safety, ALL staff (and contractors) are responsible for ensuring their work adheres to this Code in the delivery of safe patient care. This job description is an outline of the main duties of the post. The postholder will be required to undertake other duties commensurate with the band as directed. The content of this post will be reviewed in consultation with the postholder when necessary and in line with the service developments. For full details of the role please see the supporting documents attached. We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

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