Depot Administrator


Company:	THE FELIX PROJECT
Salary:	£25000 (FTE)
Hours:	Part-time
Location:	Ipswich, IP3 9RU
Job type:	Permanent
Posting date:	2 Oct 2026
Closing date:	14 Nov 2026

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Summary

Job Advert

Job Title: Depot Administrator

Reporting to: Regional Manager

Salary Range: £25,000 (FTE)

Contract Type: Permanent

Location: Felix East Anglia, 4 Bermuda Road Ipswich IP3 9RU

Hours/Days per week: 17.5 hours per week. Working days to be confirmed.

Requirements: Felix can only employ applicants who currently have the right to work in the UK. As part of our safer recruitment policy, we do ask questions regarding unspent criminal records.

We are Felix

We bring people together to rescue, repurpose, and share surplus food that would otherwise go to waste, turning an environmental problem into a social opportunity. Together with 16 other independent charities, 18,000 volunteers, and thousands of partners, we are the UK’s food rescue network, supporting 1.5 million people across the country. We are about fuller plates, fuller communities, and fuller lives.

Purpose of the Job

To support the management team at Felix East Anglia with finance. This role will be responsible for the processing of the regions Members accounts & debt management of the accounts. This role will also provide support to the Regional Centre mangers, dealing with our Community Food members and internal accounts.

Duties and Responsibilities

- Organised, reliable with a high attention to detail.

- Understanding of GDPR principles.

- Experience with working with accounting systems.

- Strong IT and Microsoft Skills –Outlook, Excel and Word.

- Ability to prioritise and multi-task as required.

- Must be a strong team player and have a good work ethic.

- Excellent written and verbal communication skills.

- Ability to work to tight deadlines and in a pressured environment.

- Petty cash processes and reconciliations

- Strong Customer Service

- Use in house system Gladys / Salesforce

- Experience of Credit Control

- Implement financial policies to guarantee operational efficiency

- Maintain records and receipts for all daily transactions

- Ensure financial records are kept up-to-date with the latest transactions and changes

- Contribute to financial audits

- Perform periodic financial analysis to detect and resolve problems

- Prepare balance sheets for invoicing by corporate finance

Your normal duties and responsibilities will be set out in your job description. However, the charity may require you to perform other duties from time to time.

Person Specification

Qualifications

- Bachelor's degree in finance, accounting, or equivalent.

Essential Criteria

- A minimum of 5 years’ experience in a similar role.

- In-depth knowledge of financial regulations and accounting processes.

- Outstanding analytical and time management skills.

- Strong attention to detail.

Equity Diversity Inclusion & Belonging

At Felix, we are committed to promoting equality, diversity, and inclusion in everything we do. We value the unique contributions of every individual and strive to create a respectful, inclusive environment free from discrimination or prejudice. Our commitment extends to all employees, and volunteers, ensuring equal opportunities for everyone, regardless of background or characteristics.

Application Procedure

Once you apply, you will be directed to our recruitment portal. Please upload your CV and a covering letter outlining your suitability for the role and make sure that they are both uploaded before submitting your application. After you have submitted your application, you have 24 hours in which you can access your application and make edits. We will only consider applications with both CV and cover letter submitted.

Recruitment Timeline

We reserve the right to close advertisements early and we might assess candidates and arranging interviews as applications comes in, so please apply as soon as possible, to avoid missing out on this opportunity.

Due to the anticipated large number of applicants, if you do not hear from us within four weeks of your application, we regret to inform you that your application has been unsuccessful. Consequently, will not be able to provide feedback.

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