Medical Equipment Contract Coordinator


Company:	NHS Jobs
Salary:	£47,951 to £56,863 a year
Hours:	Full-time
Location:	London, SE5 8RX
Job type:	Permanent
Posting date:	30 Sept 2026
Closing date:	21 Oct 2026

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Summary

Contract Management To manage a portfolio of medical device service and maintenance contracts ensuring that agreements are in place reflecting the Trusts requirements and in accordance with the Trusts Standing Orders and Standing Financial Instructions. Review service and maintenance contracts as they become due for renewal Check whether the equipment is still in use or due replacement, working with internal /external groups to ensure the medical equipment database is kept up to date. Consolidate current contracts Make recommendations in consultation with the contract manager, end-users and clinical experts on the appropriate maintenance and servicing requirements. Discuss and seek advice from the Medical Equipment Management Service (MEMS) on technical aspects of medical equipment. Specify contract maintenance levels. Liaise with Procurement to negotiate pricing and to obtain agreement before placing the contracts, to ensure we work in accordance with the Trusts Standing Financial Instructions. Source new service and maintenance contractors as required. Monitor progress and performance throughout the contract period to ensure an efficient service is being provided and that the contractor fulfils their contractual responsibilities. Strive to improve quality, performance and efficiency. Ensure equipment servicing is completed according to contract terms and service reports are uploaded to the database. Liaise with end users and service providers for contracted equipment repairs, ensuring jobs are logged in a quick and efficient manner and completed. The post holder will have knowledge and understanding of medical device contracting underpinned by theory and experience, acquired through degree or equivalent experience or training. Planning and Organisational Skills Keep accurate records relating to the comprehensive database of service contracts to facilitate a contract management programme. Identify and inform care groups of equipment requiring contracts and the risks associated with not setting up service contracts. Record expenditure and savings on medical devices and ensure that any budget information is made available to senior managers as required. Update and manage the contract element of the medical equipment asset register. Deal with complex facts or situations which require analysis, interpretation and comparison of a range of options. Apply judgement where there is a need to make decisions on complex issues on the contract planning, negotiation and management, taking funding resources in to account To analyse trends in equipment performance, implement policies to ensure cost effective ways of dealing with suppliers in order to optimise resources. Act on user complaints and queries, investigate and report. All work to be carried out adhering to Trust policies and procedures.

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