Senior Medicine Management Assistant
| Company: | NHS Jobs |
|---|---|
| Salary: | £25,760 to £27,476 a year |
| Hours: | Full-time |
| Location: | Derby, DE22 3LZ |
| Job type: | Permanent |
| Posting date: | 30 Sept 2026 |
| Closing date: | 14 Oct 2026 |
Summary
Ward/Team/Governance Ensure the temperature readings in the clinic room and refrigerator are recorded daily and report any out-of-range temperatures using Datix. Provide training to staff to ensure temperatures are taken and recorded correctly. To undertake stock top-up services to wards and teams, assess and monitor medication usage and generate stock orders for patient treatment to the appropriate levels against an agree stock list. Produce the picking ticket item(s) at ward level to include emergency stock items (south only). Ensure medicine keys are held safely when carrying out medicine related duties. Resolve routine patient relating queries to stock medicine issues. To transport goods to and from wards/teams /pharmacy as and when requested. To ensure receipts are checked and signed for after medication deliveries to wards and teams. To ensure that consumable items in designated storage units within pharmacy offices are maintained at correct levels, ordering items, ensuring arrival and filling daily. To maintain the emergency cupboard and out of hours crisis cupboard supplies, storage area and audit the cupboard. Review ward/team usage and monitor changes to products/demands. Carry out regular stock level checks and report any discrepancies to the Deputy Chief Pharmacy technicians. Support any investigations into medicines. To ensure all medicine storage facilities comply with the trust medicine code and are always kept tidy. Ensure pharmacy medicine management audits are completed and outstanding actions followed up. Report any breaches of medicine security to appropriate ward and pharmacy staff. Responsible for ordering identified inpatient repeat medicines as per standard operating procedure. Liaise with pharmacy staff and nursing staff to prevent delays in patients receiving their medicines or being omitted. Support the transfer of individual patient medicines between wards and ensure an audit process is maintained. Ensure the EMIS system is kept accurate with any stock list and these are clinically agreed by the pharmacist. Input and update patient medication information data onto the pharmacy computer system and other record systems, according to department procedures. Use SystmOne to view patient records and order medication accordingly. Carry out Search & Replace of pharmaceutical items on stock lists using the EMIS computer system as per departmental procedure. Ensure resuscitation boxes on wards are in date and changed prior to expiry. Support any ordering for resuscitation trolley. Updating and reviewing pharmacy procedures in line with current pharmacy process Undertake training to complete trust Datix incidents relating to medicines and individual/ team health & safety incidents. Complete MHRA drug alert and follow up actions at ward/team level. To undertake regular defrosting of refrigerators as per schedule Support pharmacy supply and audit for vaccine campaignsSupport homecare prescription request, supply and monthly data inputting. Sort and process returns at ward/team level ensuring an audit trail is maintained and returned to the pharmacy department as per departmental procedure. Accurately dispense medicines including controlled drugs from allocated workload as per departmental procedure. Maintain a tidy environment so that space is effectively utilised, and all bench space is kept clear, clean and tidy so good dispensing practice is maintained to include stock rotation and expiry checks. Distribution/Procurement Designated Person in Charge co-ordinating day to day workload (maintaining rotas against workflow) including emergency orders and tasks of pharmacy support workers and students. Ensuring the distribution and procurement email box is checked regularly and all emails are actioned.Carry out Search & Replace of pharmaceutical items on stock lists using the EMIS computer system as per departmental procedure. Accurately input, assemble and issue stock medication for patients from agreed stock lists and worksheets using the pharmacy computer system and other recording systems as per departmental procedures. Ensure all routine pharmacy items and orders received within the distribution area are processed in accordance with departmental procedures and health and safety. Pack all medication accurately and securely for distribution to ensure correct and timely delivery for patient treatment as per departmental procedure. Empty and record pharmacy boxes returned to the pharmacy department as per departmental procedure. Refer to full description for further details