Transplant Admin Assistant


Company:	NHS Jobs
Salary:	£25,760 to £27,476 a year
Hours:	Full-time
Location:	Oxford, OX3 7LE
Job type:	Permanent
Posting date:	30 Sept 2026
Closing date:	13 Oct 2026

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Summary

1.Provide administrative support to Consultants, clinical staff and all patients under their care, including diary administration, correspondence support and other administrative duties as required. 2.Use of the Trust digital transcription systems to produce clinical correspondence to inform referrers, patients and other relevant parties of patient pathway progress. In doing so, produce correspondence that is of high quality and conforms to the national target of sending out within 10 working days. 3.Open and prioritise incoming post, ensuring supporting information is available when appropriate and taking responsibility for actioning urgent items in the absence of the Consultant or other clinical staff. 4.Monitor urgent investigation requests to ensure they are processed appropriately. 5.Work closely with all staff in the service to ensure compliance with 18 week referral to treatment (RTT) targets, escalating and intervening where necessary to expedite appointments and procedures to avoid breaches. 6.Maintain an accurate and current filing system, ensuring letters, clinical reports, diagnostic test results and other notes are filed in the correct patient notes, in either paper or electronic record systems. 7.Update patient details on EPR and other Trust and departmental record systems 8.Ensure patients that require discharge are processed accordingly and the Patients Missing Follow Up List is updated. 11.Request and coordinate patient notes from other hospitals and organisations, where the pathway requires input from these. 12.Act upon queries from referrers, patients and other relevant parties in liaison with clinical staff. Take relevant action to provide reassurance and support to patients and their families by finding appropriate solutions to problems, which requires the ability to understand and explain basic medical procedures and terminology

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