Executive Support Secretary


Company:	NHS Jobs
Salary:	£25,760 to £27,476 a year
Hours:	Full-time
Location:	Northfield, B31 2AP
Job type:	Permanent
Posting date:	30 Sept 2026
Closing date:	14 Oct 2026

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Summary

Key responsibilities include: Preparing, collating, quality checking and distributing agendas, meeting packs and supporting documentation for Board, Committee, Executive and senior management meetings. Providing administrative support for meetings, including scheduling, room bookings, circulation of papers, minute taking, action tracking and maintaining accurate records. Managing electronic diaries, arranging appointments and coordinating meetings for senior leaders. Producing correspondence, reports, presentations and other documentation to a high professional standard. Handling incoming telephone, email and written enquiries efficiently and professionally. Managing incoming and outgoing correspondence, including document control and records management. Maintaining electronic filing systems, databases, SharePoint sites and other administrative systems to support effective service delivery. Supporting the preparation and maintenance of confidential Board, Committee and Executive documentation. Coordinating administrative processes and ensuring information is accurate, timely and compliant with Trust standards. Providing office cover and administrative support across the Executive Assistant team to ensure continuity of service during periods of leave, absence or increased workload. Supporting the wider Corporate Services team with general clerical and administrative duties as required. Full job description and person specification is available as a supporting document for your information.

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