Business Support Executive


Company:	Get Staffed Online Recruitment Limited
Salary:	£38,000 to £42,000 a year
Hours:	Full-time
Location:	London, EC4V 4BE
Working pattern:	Hybrid - 4 days remote
Job type:	Permanent
Posting date:	22 Sept 2026
Closing date:	22 Oct 2026

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Summary

Starting Salary: £38,000 to £42,000 p.a. depending on experience

Benefits: Defined contribution pension scheme (employer contribution 4%); Private Medical Insurance (you, partner and children); Competitive discretionary bonus scheme

Working Hours: 40 hours per week; Monday to Friday; 09:00 to 18:00

Location: Central London; Hybrid working with a minimum of Wednesdays in the office, other ad hoc days as business requires

About Our Client

Founded in 2000, our client is a leading provider of communications training and advice. They work predominantly, but not exclusively, with Financial Services firms on developing communication skills (sales, negotiation, pitching, relationship management, executive presence, investor communication). They have 30 full-time employees based in London, New York and Hong Kong.

About the Role

This is the role that keeps our client running day to day. You will work alongside two other colleagues and together look after the administration, coordination and support that the business depends on, working closely with colleagues in New York and Hong Kong as well as London. You will own the central diary that schedules all their client delivery, resource engagements so consultants can deliver seamlessly, and handle the invoicing, payments and financial administration that keep the business on track. You will be the person colleagues, associates and clients turn to, across everything from client accounts and finances to office, events and supplier management.

It is a role with real breadth, and one where you will quickly become central to how things work.

What You'll Be Doing:

- Preparing and issuing client invoices and statements of work, reconciling the bank, and chasing outstanding payments so revenue is billed accurately and cash comes in on time.

- Processing supplier and freelancer invoices, coding them for their Accountants, and helping with VAT and month-end.

- Preparing intercompany information so their UK, US and Asia entities settle fairly with each other.

- Owning the central diary and resourcing live engagements, from booking consultants and confirming dates with clients to preparing delivery materials.

- Providing diary support to the founders and executives so their time is well spent.

- Supporting colleagues on client accounts with scheduling, tracking, reporting and data.

- Running the office and facilities, managing supplier contracts, and organising company events including the annual offsite.

- Editing, proofreading and preparing presentations and proposals to our client's standard.

What You'll Bring:

- Finance administration experience - invoicing, expenses, coding supplier invoices, bank reconciliation and chasing payment, and working to month-end deadlines.

- Experience supporting blue chip clients and providing professional support such as diary management to senior people.

- A high level of numeracy and strong attention to detail.

- Intermediate Excel and confident PowerPoint.

- Comfort using AI and technology generally to work more productively.

Experience of Xero, coordinating consultants or organising events would all be welcome, though they can help you build these.

When you click through to apply, you will be able to view the full Job Description before submitting your application.

Who This Role Will Suit

You work well on your own initiative, and you enjoy setting your own priorities and managing a busy, varied workload. You build easy, productive relationships with different types of people, from founders and consultants to clients and suppliers. You like variety, and you are happy to turn your hand to whatever the day needs. You are professional, warm, and the sort of person who quietly makes things run better.

What It's Like to Work at Our Client

Our client is a boutique firm working with blue chip clients, which means you get the best of both, serious, high-quality work in a small, friendly setting. You will work closely with the founders and directors and sit right at the heart of the operation. The culture is professional and open, with very little hierarchy and little hands-on management. This is a small company where everyone is flexible and pitches in, and where what you do is noticed and matters.

Diversity and Inclusion

Our client is an equal opportunities employer. They celebrate diversity and are committed to creating an inclusive environment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, age, religion, sex, sexual orientation, disability or any other protected characteristic. They are committed to making their recruitment process accessible to all. If you require any reasonable adjustments or accommodations at any stage of the application process, please let them know when applying.

Application Process

Closing Date for Applications: 13:00 on 1 October 2027 (Our client reserves the right to change the closing date, depending on application numbers).

Video Screening Interview: Successful candidates will be invited to submit a video interview by 4 October 2026.

1st Round Assessment: This will be in person and held at our client's London offices on 14 October. If successful at screening you will be notified of the interview by no later than 9 October 2026.

Second Round Interview: TBC.

A Note for Recruitment Agencies

Our client has external HR support and are not working with agencies. They would be grateful if agencies did not contact them about this vacancy.

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