EBPC Provider Collaborative Administrative Assistant


Company:	NHS Jobs
Salary:	£22,714 to £24,926 a year
Hours:	Full-time
Location:	Bracknell, RG12 1YQ
Job type:	Contract
Posting date:	16 Sept 2026
Closing date:	28 Sept 2026

Apply for this job

Summary

Job Purpose The Administrative Assistant will provide dedicated administrative, secretarial, meeting coordination and programme support to enable the East Berkshire Primary Care Provider Collaborative to deliver its agreed strategic priorities, ICB MoU commitments, Board decisions, reporting requirements and work programme. The postholder will work closely with the Programme Senior Lead, EBPCPC Board members, Provider Leads, PCNs, practices, federations, wider primary care providers, the Host Organisation and NHS Thames Valley ICB to ensure the Collaborative operates with clear communication, transparent administration and well-maintained governance records. The role will support the establishment and maintenance of robust governance, coordinate meetings and administrative processes, support approved workstreams, maintain action logs and records, and help ensure information is organised, auditable and escalated appropriately. Key relationships for this post will include East Berkshire general practices and PCNs, federations and wider primary care providers, East Berkshire Primary Care OOHs Ltd as Host Organisation, East Berkshire community pharmacy, optometry and dental leadership, NHS Thames Valley ICB, East Berkshire neighbourhood partners and wider provider partners. Accountability and Operating Model EBPCPC retains accountability for strategic direction, priorities, delivery of agreed objectives, outcomes, measures, reporting requirements and commitments. East Berkshire Primary Care OOHs Ltd acts as Host Organisation and employing body, providing agreed employment, HR, finance, governance administration and enabling support within approved limits. The postholder will work within the authority agreed by the EBPCPC Board and delegated through the Programme Senior Lead, ensuring actions, records, papers and administrative processes support agreed governance routes. The postholder will not commit EBPCPC, EBPC or member organisations to contracts, expenditure, workforce changes or material liabilities unless these have been approved through the relevant governance process. Employment, Policies and Mandatory Requirements As an employee of East Berkshire Primary Care OOHs Ltd, the postholder will be required to comply with all applicable EBPC policies, procedures and employment requirements, including HR policies, statutory and mandatory training, safeguarding, information governance, confidentiality, cyber security, health and safety, equality, diversity and inclusion, expenses, travel and any other requirements notified by the Host Organisation. The postholder must complete required training within agreed timescales and maintain compliance throughout the period of employment. Key Responsibilities Provide administrative, secretarial and coordination support to EBPCPC, the Programme Senior Lead, the Board and agreed workstreams. Manage meeting arrangements, agendas, papers, minutes, action logs and follow-up processes for the Board, Executive Group, workstreams and workshops. Maintain clear governance records, including action logs, decision logs, delegation records, risk registers, conflicts of interest records and distribution lists. Support preparation and collation of Board and Executive Group papers, progress reports, dashboards and assurance information. Act as an administrative point of contact for EBPCPC, receiving and prioritising email, digital and telephone enquiries and escalating appropriately. Maintain effective electronic filing systems and information management processes to support transparency, auditability and efficient working. Support communications with practices, PCNs, federations, wider primary care providers and partners through timely updates and well-maintained contact lists. Support delivery of agreed Collaborative workstreams by tracking actions, organising meetings, collating information and maintaining programme documentation. Collect, input and check information required for programme monitoring, performance reporting, finance tracking and assurance reporting. Organise and support engagement events, workshops and meetings, ensuring outputs are captured and escalated through agreed governance routes. Use Microsoft Office, Microsoft 365 and appropriate AI administrative tools to support efficient administration, reporting and document management. Provide guidance on relevant administrative processes, policies and procedures within the scope of the role. Carry out other appropriate delegated duties as reasonably required by the Programme Senior Lead, consistent with the postholder's accountability to the EBPCPC Board, EBPC's role as Host Organisation and the agreed governance arrangements. This is an outline of the tasks, responsibilities and outcomes required of the role. The postholder will carry out any other duties that are reasonably required by their line manager and consistent with the postholder's accountability to the EBPCPC Board, EBPC's role as Host Organisation and the agreed governance arrangements. Health & Safety The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards. Actively reporting of health and safety hazards and infection hazards immediately when recognised. Keeping own work areas clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder's role. Undertaking periodic infection control training (minimum annually). Reporting potential risks identified. Equality and Diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. General Data Protection Regulation (GDPR) All members of staff are bound by the requirements of the General Data Protection Regulation 2018 and any breaches of the Act or of the confidential nature of the work of this post could lead to dismissal.

Apply for this job