Management Committee Senior Administrator
| Company: | Sodexo Ltd |
|---|---|
| Salary: | £13.46 to £13.46 an hour |
| Hours: | Full-time |
| Location: | Colchester, CO2 9RQ |
| Job type: | Permanent |
| Posting date: | 11 Sept 2026 |
| Closing date: | 25 Sept 2026 |
Summary
PLEASE NOTE - Interviews are taking place 28th September 2026 - 1st October 2026
40 hours per week
Monday to Friday - 07:45 - 16:30
£13.46 per hour
Free Car parking
Subsidised Dining facilities
Sodexo Flexible benefits
Check your localtransport links here:
Plan Your Journey | Traveline- thedestination you should input is Colchester, CO2 9RQ
Job Description:
Are you an experienced administrator who enjoys keeping things organised, working with a wide range of people and making sure everything runs smoothly behind the scenes?
We’re looking for a
Management Committee Senior Administrator to join our team at
Corporal Budd VC Gymnasium in Colchester. This is a varied role where you’ll provide high-level administrative and operational support within a busy Facilities Management environment.
You’ll be a key point of contact supporting the Amenities Manager, Management Committee, permitted user clubs and wider stakeholders, helping to ensure that important documentation, reporting, financial information and day-to-day administration are managed accurately and on time.
What You’ll Do:
- Providing senior administrative and secretarial support to the Management Committee and wider management team.
- Managing documentation for approximately 60 permitted user and MOD-sponsored clubs, ensuring all required paperwork is complete and up to date.
- Processing licence agreements and monitoring associated documentation, including insurance, risk assessments and declarations.
- Tracking insurance expiry dates, risk assessments and other key information to ensure records remain accurate and compliant.
- Supporting permitted user invoicing, including checking usage, maintaining accurate records, tracking payments and following up outstanding debts.
- Providing financial and commercial information to support the Management Committee Treasurer and wider reporting requirements.
- Maintaining the Combined Tracker and other performance reporting tools, ensuring information is accurate and deadlines are met.
- Coordinating information from multiple stakeholders and monitoring KPIs, risks and actions.
- Preparing and collating reports, meeting packs and supporting documentation.
- Attending meetings with permitted users where required, taking minutes and tracking actions through to completion.
- Acting as a central point of contact for administrative queries and processes.
- Managing document control, version management and filing systems.
- Preparing and circulating notices and communications to stakeholders.
- Building strong working relationships with the Garrison Estate and Facilities teams, Sodexo colleagues, the client, Authority and permitted users.
What You Bring:
- Proven experience in a senior administrative or coordination role, preferably within Facilities Management, sports and leisure or another contract-driven environment.
- Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
- Excellent communication and stakeholder management skills.
- Strong attention to detail, particularly when dealing with financial information, reporting and documentation.
- Excellent written communication and minute-taking skills.
- Good experience using Microsoft Office, particularly Excel, PowerPoint and Outlook.
- The confidence to chase actions, challenge missing information and ensure deadlines are met.
- A proactive, solutions-focused approach and the ability to work calmly in a fast-paced environment.
- A high level of professionalism, discretion and confidentiality.
- A Level 3 qualification in Business Administration, Facilities Management or equivalent.
What we offer:
- On-the-job training with experienced professionals
- Fully funded apprenticeship qualifications
- Career development opportunities within Sodexo
- A friendly and supportive work environment
- Wellbeing Support – Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
- Financial Benefits – Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
- Career Growth – Apprenticeships, learning tools, and development opportunities.
- Work Perks – Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.
Join us and be part of a companythat values its employees and offers real career growth opportunities.
Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications