Cover and Operations Administrator


Company:	Teaching Vacancies
Salary:	Not specified
Hours:	Full-time
Location:	Gainsborough, DN21 2ST
Job type:	Permanent
Posting date:	4 Sept 2026
Closing date:	25 Sept 2026

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Summary

What skills and experience we're looking for

Experience of working with SIMS

Experience working in a school environment

Strong ICT skills are essential, particularly in terms of spreadsheets, data handling, manipulation and output

An ability to communicate effectively both verbally, electronically and on paper with all stakeholders

Ability to work quickly and accurately on their own initiative

Preferably 2-3 years’ experience of a similar senior administrative role

A Levels or NVQ Level 3 (or equivalent qualification).

Excellent inter-personal and organisational skills

Knowledge of the education system

Self-starter and decision maker

Ability to handle sensitive and confidential information with complete discretion

What the school offers its staff

We believe that QEHS is a great place to work. Please read the information in the job description and have a look at our website.

Further details about the role

MAIN DUTIES:

Cover Management & Coordination

1.Ensure effective daily organisation and deployment of staff cover for both planned and unplanned

teaching staff absences.

2.Liaise with teaching staff, Cover Supervisors, Heads of Department, external agencies, and supply

teachers to secure appropriate cover.

3.Manage and coordinate cover requirements during whole-school events, including trips, exams and

other calendar activities.

4.Plan staff absence proactively, where possible, to minimise disruption and reduce reliance on external

cover.

5.Allocate cover ensuring the best possible match between staff expertise and student needs.

6.Provide cover staff with clear, personalised timetables and relevant lesson information.

7.Communicate daily cover arrangements effectively to all staff, ensuring clarity and timeliness.

Timetabling, Rooming & Exam Support

8.Coordinate and manage room changes to ensure minimal disruption to teaching and learning.

9.Support the organisation and smooth running of internal and external examinations, including

room allocation and staffing requirements.

10.Work closely with curriculum and leadership teams to ensure alignment between cover, timetabling,

and school priorities.

11.Contribute to forward planning of school operations to ensure efficient use of resources and spaces

HR Administrative Support

12.Provide administrative support for HR processes, particularly in relation to staff absence management

and recruitment.

13.Record and monitor staff absence accurately using the school MIS and school systems.

14.Issue Return to Work documentation and alert Leadership Team members when absence triggers

are reached in line with policy.

15.Support recruitment processes, including coordination of candidate visits, interview scheduling,

and onboarding logistics.

16.Maintain accurate and confidential staff records in line with data protection requirements.

General Responsibilities

17.The postholder is expected to be flexible in undertaking duties and responsibilities attached to their

post and may be asked to perform other duties, which reasonably correspond to the general character

of the post and are commensurate with its level of responsibility

18.Contribute to continuous improvement of systems, processes, and practices within the role.

Commitment to safeguarding

Queen Elizabeth’s High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

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