Assistant Payroll Manager


Company:	Hays Specialist Recruitment
Salary:	£44,000 to £50,000 a year
Hours:	Full-time
Location:	City of London, EC2V 6DN
Working pattern:	Hybrid - 3 days remote
Job type:	Permanent
Posting date:	3 Sept 2026
Closing date:	24 Sept 2026

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Summary

Permanent Post

Central London

Hybrid working

Our client is seeking an experienced Assistant Payroll Manager to join their busy team on a permanent basis.

Duties include;

Manage and oversee the end‑to‑end monthly payroll process for over 5000 employees using the Midland i-Trent payroll system.

Ensure employees are paid accurately and on time

Process salaries, bonuses, overtime, commissions, and deductions

Processing payroll including bacs payments, FPS & EPS

Completing monthly reports and reconciliations

Ensure payroll complies with tax laws, employment regulations, and company policies

Stay up to date with changes in payroll legislation (e.g., tax rates, pension rules, statutory payments)

Handle statutory reporting (e.g., HMRC submissions in the UK, RTI)

Calculate and process Tax & NI contributions

Pension contributions - LGPS, TPS and complex pension scheme management

Processing other deductions (benefits, student loans, etc.)

Ensure correct remittance to authorities and third parties

Manage Midland i-Trent payroll software systems and integrations with HR/finance systems

Maintain accurate employee data and records

Implement system upgrades or process improvements

Supervise and support payroll team members

Provide training and guidance on payroll procedures

Allocate workload and ensure deadlines are met

Reconcile payroll accounts and ensure financial accuracy

Prepare reports for finance, HR, and senior leadership

Support audits (internal and external)

Respond to escalated payroll queries from employees

Resolve discrepancies, errors, or disputes

Provide explanations on payslips, taxes, and deductions

Ensure controls are in place to prevent payroll errors or fraud

Maintain audit trails and documentation

Support compliance checks and external audits

You will have;

Ability to spot discrepancies and prevent payroll errors

Ensures accuracy in calculations, reporting, and compliance

Interprets payroll data, reconciles accounts, and identifies trends

Solves complex payroll issues quickly and effectively

Solid understanding of payroll regulations, tax laws, and statutory requirements

Keeps up to date with changes and applies them correctly

Ability to manage, mentor, and develop payroll staff

Delegates effectively and ensures deadlines are met

Clearly explains payroll matters to employees and stakeholders

Handles queries and sensitive issues professionally

Handles sensitive financial and personal data responsibly

Maintains trust and complies with data protection requirements

Manages multiple deadlines (pay cycles, reporting, compliance submissions)

Prioritises tasks effectively in a fast-paced environment

Resolves payroll discrepancies, system issues, and compliance risks

Makes sound decisions under pressure

MUST be confident using Midland i-Trent payroll system and HR/finance platforms

If you have all of the above, then please apply now

No sponsorship available for this post

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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