Administrative Officer (CR3218)


Company:	Government Recruitment Service
Salary:	£29,770 to £29,770 a year
Hours:	Full-time
Location:	KT15 3NB
Job type:	Temporary
Posting date:	3 Sept 2026
Closing date:	15 Sept 2026

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Summary

Do you want to be part of an organisation in safeguarding standards of animal and plant health and welfare?

The Animal and Plant Health Agency (APHA) is an executive agency of the Department for Environment, Food & Rural Affairs, and works on behalf of the Scottish Government and Welsh Government. Our diverse teams of over 3,000 skilled and committed professionals come together to provide research, advice and support to UK Government for safeguarding animal, public and plant health for benefit of the environment and economy.

APHA is a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, because it helps us be more innovative and make better decisions. We are dedicated to being an inclusive employer, offering equitable opportunities for all individuals. Our goal is to build a diverse workforce, and we hope to attract applications from all backgrounds and underrepresented groups.

The Science Directorate (SD) delivers high quality, high impact and highly relevant multidisciplinary science. Our People are diverse, talented, engaged and inspired to deliver innovative outcomes.

We currently have an exciting fixed-term opportunity within Science Engagement Evidence and Capability (SEEC) team, Science Strategy and Planning Department (SSP) supporting our Scientists who deliver high quality, high impact, and highly relevant multidisciplinary science.

You will provide administrative support to the SSP Department in day-to-day activities and across the Science Directorate. You will be supporting senior managers by arranging meetings, booking rooms, and minute taking. You will use your administrative skills for various tasks including maintaining databases, monitoring shared mailboxes. You will also assist with events, career fairs, meeting and greeting visitors and VIPs. You will have a keen eye for detail as you will need to ensure the department records and own work comply with Quality Standards ISO9001 and ISO17025.

This is a Fixed-Term Appointment for one year.

As an administration officer your role will be varied and will require the flexibility to turn your hand to different tasks as the situation demands. Duties will include, but not be limited to:

General

Provide administrative support to the Head of Department, Admin Team Lead, Business Manager and department staff in day-to-day activities. Act as an admin resource as part of the wider Science Directorate admin team.
Organising meetings, consulting senior staff calendars, booking rooms, minute taking, organising visitor passes and sending out calendar invites.
Document manipulation in Excel, formatting of documents in Word, and preparing PowerPoint presentations.
Ad-hoc large-scale printing
Checking email boxes for the team and department and replying or passing onto the relevant person
Developing and maintaining relationships with key staff outside your own department
Act as purchasing requisitioner using Oracle SOP
Maintain department logs, lists, databases and records; maintain email distribution lists; copying and filing
Ensure the department records and own work comply with Quality Standards ISO9001 and ISO17025
Assisting with outbreak duties such as data entry
Other administrative duties to support the SSP team as necessary.

Learning and Development/Events

Meet and escort trainers for courses held at the APHA Weybridge site
Check course certificates against attendee list and the date. Copy certificates and send out certificates within 2 days of receipt.

Higher Security renewals

Administration of higher security renewals and new applications, maintaining a log, sending out appropriate forms in a timely manner and check on progress.

Recruitment (assisting the Science Directorate Vacancy Holders and SSP)

Booking rooms, checking equipment has been set up, escorting with interviews at Weybridge site including any tours.

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