HLH/2608/12 Clerical Assistant 2 (Maternity Cover)


Company:	High Life Highland
Salary:	£25,698 - £26,408
Hours:	Full-time
Location:	Inverness, IV3 5SS
Working pattern:	On-site
Job type:	Temporary
Posting date:	18 Aug 2026
Closing date:	1 Sept 2026

Apply for this job

Summary

KEY DUTIES AND RESPONSIBILITIES INCLUDE:

• Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.

• Provide a high standard of administration clerical and typing support, using MS Office packages as required, including word processing, spreadsheets and preparation of presentations

• Be responsible for opening, recording and distribution of mail, office cover and other duties

• Ensure filing, photocopying, record-keeping and statistical information are up to date.

• Make arrangements for meetings, including booking of venues, catering, agenda preparation and minute taking as required

• Deal with enquiries, including members of the public, referring telephone calls to appropriate members of staff and giving information or taking messages as appropriate;

• Act as first point of contact for all enquires at IBG and manage bookings. From time to time meet clients face to face

• Manage event bookings diaries for IBGN.

• Issue invoices and manage payments.

• Process all income from sales, donations, events, grants, direct debits and banking

• Financial administration including sourcing, ordering and processing of invoices using the organisation’s financial systems and to carry out duties as petty cash holder.

• Personnel administration, including maintenance of staff information, recruitment administration, absence returns, leave recording, timesheets and wages spreadsheet

• Assist with making staff travel arrangements, and checking of staff travel and subsistence claims

• Maintain security of the reception at all times, adhering to data protection policy and ensuring confidentiality is preserved

• Display and monitor current information regarding activities, customer notices and display boards

• Assist in managing social media accounts for IBGN including liaising with Corporate Marketing and Communications Team

• Provide office cover for other areas of HLH when required

• Keep reception, office, toilets and public areas clean and tidy.

• Carry out building integrity check and report defects found.

• Assist with compliance checks; fire alarm, first aid boxes, fire extinguisher, etc

• Development of sales area, from selecting and ordering stock to display and stocktaking.

• Maintain and improve established administration systems.

• Pursue continuous professional development and contribute to the continuous improvement of Inverness Botanic Gardens and High Life Highland as a whole.

• Attend and undertake any training online or in person.

• Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.

• Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Inverness Botanic Gardens team.

• Maintain an awareness and knowledge of the risk management responsibilities appropriate to their role, as identified within the HLH Risk Policy and associated guidance documentation.

Apply for this job