Assistant Facilities Administrator


Company:	Springcare Ltd
Salary:	£13.80
Hours:	Full-time
Location:	Whitchurch, SY13 1LJ
Working pattern:	On-site
Job type:	Permanent
Posting date:	17 Aug 2026
Closing date:	16 Sept 2026

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Summary

Location: Head Office (Whitchurch, Shropshire)

Department: Administration – Estates & Facilities

Hours: 37.5 per week

Springcare is a group of residential and nursing homes providing high-quality, person-centred care across a wide range of services.

The Role

We are looking for a highly organised and proactive Assistant Facilities Administrator to join our Estates & Facilities team at Head Office.

You will play a key role in supporting the smooth running of facilities administration across the organisation, ensuring records are accurate, compliance tasks are monitored, and communication is managed effectively between teams, homes, and external contractors.

This is a varied role where no two days are the same, requiring strong attention to detail and excellent communication skills.

Key Responsibilities

Coordinating and maintaining company fleet information, including servicing, MOTs, Paying Car TAX and related records

Liaising with external contractors and internal maintenance teams

Supporting the review and tracking of compliance checks and planned maintenance schedules

Providing general administrative support to the Estates & Facilities team

Monitoring emails and ensuring messages are passed on promptly and accurately

Drafting letters and documents using company templates where possible

Supporting the wider team with ad hoc duties as directed by the Estates & Facilities Manager, Assistant, Operations Manager, or Directors

Maintaining confidentiality and ensuring compliance with data protection and company procedures at all times

What We’re Looking For:

Experience working in an administrative role

Strong attention to detail and accuracy

Excellent organisational and planning skills

Good communication and interpersonal skills

Confident IT skills (Microsoft Word, Excel, Outlook)

Strong written communication skills

Problem-solving ability and ability to prioritise workload

What we can offer to you:

Family friendly policies.

Access to counselling and wellbeing support.

A supportive and welcoming Head Office team

Smooth robust recruitment process through our portal

Access to our auto enrolment pension subject to qualifying criteria

Access to Blue Light Card – where you can make savings across hundreds of national retailers.

Fully funded training for nationally recognised qualifications and opportunities for career development.

If you are interested in joining Springcare, we would love to hear from you!

Successful applicants would require two written references, a standard/enhanced DBS (Disclosure Barring Service) (depending on role) and evidence of a right to work in the UK check.

Springcare are committed to safe and fair recruitment, safeguarding, and protecting those we care for and serve. We make sure all of our staff are vetted, selected, trained and supervised fairly and to a high standard so that they can provide safe, effective and compassionate care.

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