Building Services Coordinator (Mechanical) - UOD2339
| Company: | University of Dundee |
|---|---|
| Salary: | £37,174 - £45,413 |
| Hours: | Full-time |
| Location: | Dundee, DD1 4HN |
| Job type: | Permanent |
| Posting date: | 10 Aug 2026 |
| Closing date: | 4 Sept 2026 |
Summary
Job Title: Building Services Co-ordinator (Mechanical)
Directorate: Estates & Campus Services
Grade: 7
Main
Duties
&
Responsibilities:
Liaise
with
external
design
team
members
and
key
internal
University
stakeholders
during the pre-construction design phase, on-site construction and post completion phases of Capital and Small Works projects being carried out on all of the University's Campuses.
Assist with the delivery of and directly plan, organise and manage delegated budgets and supervise a variety of maintenance type projects. Examples being but not limited to: backlog maintenance, planned preventative maintenance, deferred maintenance, services infrastructure renewal and compliance type projects.
Provide direct line management supervision and guidance / instruction to the in-house mechanical services trades team as and when asked or required.
Communicate with end user groups and stakeholders to organise, manage and supervise planned interruptions to existing live services including advance preparation of associated sketches, risk assessments and method statements.
Represent the mechanical services team and provide attendance and input at internal departmental HUB group cluster meetings when asked or required.
Attend project progress
meetings, technical and
services co-ordination meetings and produce progress reports of meetings as necessary.
Possess a positive attitude towards Health & Safety in carrying out personal responsibilities ensuring compliance with University safety policies, HSE legislation and HSG guidance documentation.
Respond
to
end
user
stakeholder
enquiries
requesting
building
services
input
and
advice associated with existing services, planned new works, alterations and refurbishments. This will necessitate site visits and investigations, chairing and convening meetings to establish project brief, determining associated project budget costs and preparing anticipated programmes of works.
If required and after appropriate training, undertake Authorised Person (AP Mechanical) duties in accordance with University of Dundee systems and procedures.
If required and after appropriate training, undertake Deputy Responsible Person (Deputy RP) water hygiene duties in accordance with the HSE ACOP L8 2013 and HSG technical guidance document HSG274.
Perform on-site mechanical building services Clerk of Work duties including issuing permits to work, witnessing tests, commissioning and setting to work results. General day-to-day site inspections, communications, attendances, supervision and snagging thus ensuring compliance with Industry standards, specifications, project brief, statutory legislation / guidance and University engineering quality expectations. Ensuring that safe systems of work are being adopted and implemented by contractors and / or in-house engineering trades' staff. These Clerk of Works duties will at times, necessitate the post
holder to occasionally work out of hours in the evenings and / or at weekends to supervise contractors working on site or within University buildings.
Verify the accuracy of received as-installed services drawings and Operation & Maintenance and Health & Safety manuals. Supervise and manage the change / correction process as necessary.
Create, raise and issue purchase to suppliers / contractors utilising the departmental procurement and financial systems.
Liaise with operational colleagues and carry out site visits to gain a working knowledge, understanding and insight into installed existing engineering plant and services infrastructure externally to and internally within Campus buildings.
Assist with the data collection, data input and record keeping of departmental engineering plant and equipment asset registers including the departmental CAFM (Facilities Management) planned preventative maintenance and statutory maintenance software database.
Enter,
interrogate
and
analyse
engineering
services
data
and
reports
stored
remotely
on external data bases and IT servers. Examples being: legionella, water hygiene and PSSR engineering insurance inspections.
Work
closely
with
the
University`s
Energy
Manager
in
pursuit
of
carbon
and
energy reduction initiatives.
Provide technical expertise and show technical leadership in all areas of mechanical building services engineering whilst working in conjunction with other University personnel, external contractors and consultants. This would include mechanical building services design brief / installation specification to ensure compliance with current legislation, technical guidance and Industry standards.
Actively participate in on-going Continuing Professional Development (CPD) and competency training as requested by the University. This training will likely take place on and off Campus as required by the training provider(s) and will encompass a wide and diverse range of Engineering and Health & Safety disciplines.
Employ, manage, supervise and monitor the performance of external specialist contractors. Examples being but not limited to Gas Safe, LCA (Legionella Control Association), HSE L8 water hygiene, biocidal water treatment, boiler water treatment, air conditioning and refrigeration and laboratory / BCGA specialist compressed gases
contractors.
Carry out other relevant and reasonable duties as directed by the Head of Mechanical Services or member of the Estates & Campus Services senior management team.
Criteria:
Education, experience and achievements
Essential-
HNC / HND or equivalent in mechanical building services engineering and / or recognised building services trade apprenticeship with post qualification in a capacity as Project Engineer / Project Engineering Manager possessing senior Industry
experience.
Substantial practical experience of building services installation, repair and maintenance.
A good working understanding of Modern Building Services including but not limited to offices, teaching spaces, research laboratories and
specialist clean room environments.
Managing mechanical building services associated with capital and minor works new build and refurbishment projects.
Experience of district heating systems, installations and the
associated
plant
and
equipment.
A working knowledge of statutory legislation associated with engineering building services disciplines and associated HSE / HSG technical guidance
documentation
Desirable-
Degree in mechanical building services engineering.
An existing member of or working towards membership of the IET (Institute of Engineering and Technology) or CIBSE (Chartered Institution of Building Services Engineers) or SOE (Society of Operations Engineers).
Already registered as or working towards registration with the Engineering Council as an IEng (Incorporated Engineer) or CEng (Chartered Engineer).
Membership to IMechE (Institute of Mechanical Engineers) or IPlant E (Institution of Plant Engineers).
Possess a current CSCS
(Construction
Skills
Certification Scheme) card.
Demonstrate an appropriate level of previous Health & Safety training. Examples being but not limited to: asbestos awareness, CoSHH, CDM 2015 Regulations, confined spaces, working at height, first aid etc.
Hold current A.P. [Authorised Person] (Mechanical) / safe systems of work
certification.
Operated / worked within a Higher Education / University projects team
environment.
Operated / worked within a mechanical and electrical building services maintenance environment.
Skills and Knowledge-
Essential-
Possess
a
sound
knowledge, understanding and working experience of statutory legislation, e.g. HSE / HSG technical guidance documentation relative to
engineering and H & S disciplines, PSSR pressure systems, plant operations and knowledge of how these are
controlled, maintained, serviced and repaired.
Good knowledge of Industrial and Commercial HVACR technologies including plumbing, drainage and laboratory specialist gases
systems.
Familiarity with the HSE ACOP L8, the associated HSG 274 technical guidance document and Scottish Water Byelaws 2014 technical guidance /
legislation.
Understanding of appropriate technical legislation for statutory and planned
maintenance of equipment, e.g. SFG 20.
Knowledge of health and safety management in the working environment (e.g. permit to work systems, safe systems of work, risk assessments and method
statements.).
Possess a practical understanding of the CDM Regulations 2015 and
construction
contracts
and general administration.
Desirable-
Confident and
persistent.
Decisive.
Influential.
Proactive - seeks out opportunities for continual
learning, self-development and
progression.
Ability to plan and organise resources under direction.
Proficient with the use of
Autocad.
Understanding of Industry design software.
Understanding of working in a
University Campus environment.
Understanding of the MOD (Ministry of Defence) JSP (Joint
Service Publication) 375, Volume 3, Chapter 4: Mechanical
Systems.
Possess
a
sound
understanding
of BEMS (Building Energy Management Systems) operation and control.
Knowledge and understanding of the control of asbestos in buildings and the associated 2012 legislation and guidance.
Knowledge and understanding of the Confined Spaces Regulations 1997.
General-
Be
in
possession
of
a
full
and
current
clean driving licence.
Agree to work from and be office based at any University of Dundee Campuses to suit the University's business and operational needs.
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