Pathology Administrator


Company:	NHS Jobs
Salary:	£28,392 - £31,157
Hours:	Full-time
Location:	Oxford, OX3 7QU
Job type:	Permanent
Posting date:	7 Aug 2026
Closing date:	21 Aug 2026

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Summary

Responsibilities Be fully conversant with the FileMaker Pro Cellular Pathology Information System in disciplines/s related to area of work, in order to enter and retrieve data. Be fully conversant with relevant departmental policies and Standard Operating Procedures (SOPs), ensuring that personal performance complies with the United Kingdom Accreditation Standards (UKAS) Utilise the Trusts Electronic Patient Record (EPR) system to obtain information and for data entry into FileMaker Pro. Receive, prioritise, and act upon enquiries, by phone and in person, relating to the consultants work. Liaise with clinical teams and MDT co-ordinators to prepare for case conferences Retrieve and re-file pathology slides from the laboratory filing system for collation with reports and case notes required for regular case conferences, maintaining an accurate audit trail, and ensuring timely return of case notes to Medical Records. Receive, distribute referral work (tissue blocks and slides) to consultants and laboratory maintaining an accurate audit trail. Package and return referral work to originating laboratory If required arrange meetings, book meeting rooms, and / minute meetings. Use Microsoft Word, Excel and other software to prepare, as required, departmental documents and reports. Maintain an efficient filing system, both manual and electronic systems clinical records and service management records. Accurately copy / copy type / audio type diagnostic surgical reports from outsource companies Distribute work to the clinical team as requested. Always maintain patient confidentiality. Assist with histology office reporting as required. Maintain local stationary stock supplies, requesting new stock as required. Management and organisational role Liaise with the Histopathology Operational Manager, other CSU managers and secretarial staff, and other Trust staff as required. Liaise with external bodies as required. Contribute to the training of new members of staff within the clerical area as required. Report adverse incidents to the Histopathology Operational or CSU manager. Comply with health and safety regulations, the Data Protection Act, and Standard Operating Procedures. Other responsibilities Demonstrate excellent personal communication and team working skills. Maintain good work relations with all members of staff and to promote effective team working. Attend mandatory training courses required by the Trust. Attend annual appraisal and assist in own personal and professional development. Comply with the requirement to practice within data protection and confidentiality guidelines Work to ensure that departmental performance targets are met by continually assessing priority of work. Attend departmental and Trust-wide staff meetings as appropriate. Treat everyone associated with the Oxford University Hospitals NHS Foundation Trust with courtesy and respect. Please see full job description for further details.

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