Personal Assistant


Company:	NHS Jobs
Salary:	£28,392 - £31,157
Hours:	Full-time
Location:	Bradford, BD9 6RJ
Job type:	Permanent
Posting date:	7 Aug 2026
Closing date:	23 Aug 2026

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Summary

Arrange meetings both internally and externally, booking rooms, organising refreshments as required. Organise and book travel and accommodation as required. Receive and screen all incoming mail, obtaining any relevant background information. Manage electronic diaries by organising and prioritising future commitments enabling the Senior Leadership team to work efficiently and effectively. This will include arranging meetings (both internally and externally), travel, booking rooms, refreshments and accommodation as required. Ability to use own initiative to resolve conflicting appointments and reschedule meetings at short notice to meet changing requirements. Establish and maintain effective, accurate and where appropriate, confidential filing systems and databases, ensuring files and specific information can be easily retrieved in line with the Records Management Policy. Take responsibility for meeting preparation both internally and with external partners. Draft agendas and formal minutes in liaison with the Executive Assistant, chasing documents/reports, and ensuring that appropriate equipment is available. Take and transcribe accurate minutes of formal meetings in a timely fashion, ensuring that all follow-up action is taken and action logs completed accordingly. Produce accurate and well-presented documentation, presentations, development of spread sheets etc., using Microsoft packages at an advanced level Respond to all queries, correspondence and telephone calls in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the team with any relevant supporting information. Communicate with tact, understanding and discretion when dealing with enquiries from a wide range of sources both internal and external. The role will support the Chief Medical Officer's Team to maintain excellent working relationships and effective liaison with internal and external stakeholders through proactive and professional communication. To perform general duties such as typing, photocopying material, and circulating documents and placing orders for stationery and other items as required. To prioritise own workload within agreed objectives and the management of time to meet the needs of the Team.

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