Pharmacy Administrator | Cambridge University Hospitals NHS Foundation Trust


Company:	Cambridge University Hospitals NHS Foundation Trust
Salary:	£28,392 - £31,157 p.a. pro rata
Hours:	Part-time
Location:	Cambridge, CB2 0QQ
Job type:	Permanent
Posting date:	7 Aug 2026
Closing date:	6 Sept 2026

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Summary

An exciting opportunity has arisen for an Administrator to join our Pharmacy Administration team at Addenbrooke's Hospital, Cambridgeshire.

You will be based in the Pharmacy Department and will be required to have the ability to work under pressure, have an eye for detail, be organised and have excellent PA skills. You must be able to work independently and within the team, liaise with staff at all levels in a confident manner and deputise for the Administration Manager and PA to the Chief Pharmacist.

You will have a proven background as an Administrator with experience of working in a busy office environment.

We are able to offer the options of flexible working, full time hours.

You will possess a high level of organisational skills, data entry and have experience with call handling. You will also be able to prioritise your workload and be able to work on your own initiative, while maintaining and delivering the departmental KPIs.

You should be able to ensure confidentiality, in line with the Data Protection Act, GDPR and the Trust’s policy on Information Governance, as well as be able to communicate with colleagues and service users, in a multi-stakeholder environment.

You should have a good standard of English, excellent communication skills and be competent with Microsoft Office packages.

The main duties of the job are:

To be punctual and able to work on site during office hours to assist with the running of a busy office.

Duties will include answering telephone calls, taking accurate messages, and replying to and sending emails.

Dealing with paperwork related to staff, sending on to various departments such as Finance and HR.

Creating staff files, assisting new starters with some training and ensuring all relevant paperwork is collected and then filed appropriately.

Assisting with all office based tasks such as filing, photocopying, laminating, editing documents and use of a number of different systems which you will be given training on.

Assisting with various tasks involved with department security.

Procurement of items required for the department and also for PO creation to manage regular contracts.

Management and purchase of regular stock items such as stationery and uniforms.

Minute taking in meetings.

Distributing and managing orders that come in to the department.

Assisting all Managers and staff with admin related requests including some project work.

Assisting the SMT team with admin tasks as required.

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background

The Pharmacy Admin Team consists of three Administrators alongside the Admin Team Manager who is also the PA to the Chief Pharmacist. We are a friendly, cheerful team, and we are hoping to find someone who has a strong work ethic, is punctual and reliable and is willing to be adaptable to the needs of the team on the day, varying tasks according to what may need to take priority on the day.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can apply for this post as a secondment or fixed term contract. For secondments you must have the approval of your line manager before applying. If you are an internal applicant currently on a fixed term contract you are able to apply for this as a fixed term position.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 18 August 2026.

Interviews are due to be held on 28 August 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

This advert closes on Tuesday 18 Aug 2026

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