Education Events Administrator


Company:	NHS Jobs
Salary:	£25,760 - £27,476
Hours:	Full-time
Location:	Manchester, M20 4BX
Job type:	Contract
Posting date:	4 Aug 2026
Closing date:	17 Aug 2026

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Summary

DUTIES AND RESPONSIBILITIES Event Administration & Coordination To be the first point of contact (telephone, direct and written) for events team. Responding to enquiries from colleagues and external organisations, in a professional, timely and customer-focused manner Complete the registration process for the programme of events to include; creating booking sheets, sending out confirmations pre course materials, joining instructions using mail merge. Attend working party meetings where necessary with Event Manager/Coordinator and follow up on action points as instructed by the Event Manager or Senior Event Coordinator Liaise with relevant stakeholders such as catering, sponsors and speakers pre event to ensure the smooth running on the day. Contact speakers to confirm agenda times as instructed. Collate speaker biographies, presentations and release forms. Preparation of facilitator and delegate materials. Prepare meeting set up in virtual platform and send joining instructions to speakers & delegates. Create event itineraries for the study days Provide support for on the day coordination of events to include; registration (virtual/face to face), catering, speakers, sponsors & special requests Produce evaluation reports for events and feedback to managers Contact potential sponsors to generate income for events Provide support for events held at external venues Secure and book suitable facilities for meetings, course dinners & accommodationMaintain Accurate Records Input financial data to include raising invoices, credits & cheques & maintaining accurate records Ensure all event registration & booking sheets are up to date and accurate Use of electronic systems for maintaining data Responsible for requesting and recording all annual leave and absence in the electronic system Communication Provide front of house support on the event days (at the time specified), being the first point of contact with delegates, speakers, sponsors and suppliers Escalate issues or concerns to Event Coordinator or Deputy Manager Attend and contribute to team meetings for the purpose of reviewing the departmental activity and sharing general information Frequent virtual, phone, face to face and email communication is required to liaise with stakeholders to include course facilitators, speakers, delegates, sponsors & suppliers Contribute to, and maintain, a positive working team environment Be a representative for The Christie Institute for Cancer Education maintaining high quality standards & customer serviceMarketing support Editing of flyers and marketing materials using set templates Create and distribute mailshots to promote events Conduct market research for promotional opportunities Utilise social media to promote events Input to, and maintain the marketing database Monitor of The Christie Institute for Cancer Education webpages to ensure all information is current & correct Promote events on external websites and intranetGeneral Communicate with colleagues in a clear concise manner Meet and greet delegates attending for national events Take telephone queries relating to any education events or programmes and informing appropriate personnel as required Take a proactive attitude to your personal development and attend relevant mandatory updates Work flexibly around the business needs, to include early mornings, evenings and weekends on an ad hoc basis

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