Purchase and Sales Ledger Supervisor
| Company: | NHS Jobs |
|---|---|
| Salary: | £26,700 - £28,400 |
| Hours: | Full-time |
| Location: | Farnham, GU9 8BL |
| Job type: | Permanent |
| Posting date: | 31 Jul 2026 |
| Closing date: | 17 Aug 2026 |
Summary
POST: Purchase and Sales Ledger Supervisor ACCOUNTABLE TO: Head of Finance JOB PURPOSE: To be responsible for the timely and accurate maintenance of all aspects of the sales and purchase ledgers in accordance with PT policies and procedures. RESPONSIBILITIES: 1.0 Professional 1.1 Purchase Ledger: Operate the purchase ledger system within Business Central (BC), Ensure all purchase invoices are correctly authorised prior to payment. Enter all purchase transactions to the supplier ledger ensuring the timely processing of all invoices and credit notes and using appropriate VAT rates. Ensure records are kept providing accurate information and documentation in line with audit requirements Reconcile suppliers accounts with supplier statements, obtaining missing invoices and resolving any discrepancies. Prepare aged creditors reports on a regular basis for payment and ensure that all payments are correctly allocated to invoices. Distribute remittance advices Prepare and maintain a purchase ledger procedures handbook detailing processes used. Strive to continue to achieve annual Fast Payer Award. Train and support colleagues in the use of the BC ordering system 1.2 Sales Ledger Raise sales invoices on BC upon request from finance and other managers and send to customers / managers for onward distribution Ensure all sales invoices have the correct VAT treatment and coding in BC. Prepare the aged debtors report and liaise with managers concerning chasing for outstanding payments 1.3 General Assist the income team during periods of high workload and during planned and unplanned absences Undertake any other tasks as directed by your line management in accordance with PT policy and procedures. 2.0 General To meet financial deadlines as required Attend appropriate meetings and training events in order to ensure that information being supplied is relevant and up-to-date Work within agreed PT policies and guidelines Participate in quality monitoring and audit as appropriate Review and demonstrate commitment to developing own learning needs at annual appraisal. 3.0 Training and Development To work closely with other members of the finance department to ensure security of monies and correct processing of transactions To maintain a good working relationship with the other departments within the hospice. To contribute to development of departmental policy and procedure. To give guidance to volunteers who support the finance department. Personal: To maintain up to date knowledge of accounting procedures 4.0 Safeguarding, Equality, Diversity and Inclusion 4.1 Role holders are required to understand their responsibilities in the safeguarding context, ensuring that Phyllis Tuckwell reduces the risk of harm or abuse of adults and children at risk. You are required to: adhere to Phyllis Tuckwells Safeguarding Policy (held on the NEST), which supports the local authoritys multi agency safeguarding policy, the law (Care Act 2014) and Mental Capacity Act 2005 (including Deprivation of Liberty Safeguards). inform the appropriate PT professional where there is concern that an adult or child may be at risk of harm, abuse, or neglect. Phyllis Tuckwell is committed to an Equal Opportunities approach, valuing, and respecting everyone as individuals, with diverse opinions, cultures, lifestyles, and circumstances. This job description is underpinned by Phyllis Tuckwells philosophy, culture, and core values, which actively embrace diversity and inclusion and promotes total team spirit. This job description is current and subject to yearly review in consultation with the jobholder. It is liable to reflect and anticipate necessary changes to support the PT strategy.