Administrator (Part-time)


Company:	NHS Jobs
Salary:	Negotiable
Hours:	Full-time
Location:	Newcastle upon Tyne, NE4 7YB
Job type:	Permanent
Posting date:	29 Jul 2026
Closing date:	24 Aug 2026

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Summary

Key accountabilities: 1. Manage TPN's shared administrative inboxes — triaging enquiries, responding to routine correspondence, and routing what needs a specialist to the right person. 2. Maintain accurate, current records across TPN's systems and shared drives — data entry, file management, version control, and routine housekeeping. 3. Prepare and format documents, templates, reports, and correspondence to a consistent standard. 4. Support the compliance administration around TPN's workforce — collating and filing documentation, tracking what is outstanding, and flagging gaps for the responsible manager. 5. Coordinate meetings and diary logistics — scheduling, room and video setup, circulating papers, and taking and distributing notes where required. 6. Provide administrative support to the wider central team on projects and recurring operational tasks. 7. Handle sensitive and confidential information in line with GDPR and TPN's data handling requirements. 8. Contribute to improving administrative processes — surfacing what is slow, duplicated, or manual, and helping tidy it up. This list is not exhaustive; the role may include other administrative responsibilities as the central team develops. Skills and experience Essential skills: • Organisation and prioritisation — managing a varied workload across competing requests without dropping detail • IT literacy — confident across Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and quick to pick up new systems • Accuracy and attention to detail, particularly in data entry and record keeping • Clear written and verbal communication, including professional correspondence with colleagues and external contacts • Discretion and confidentiality when handling personal and sensitive information • Self-direction and initiative - comfortable organising and managing your own workload. Essential experience: • Prior administrative experience in an office, operations, or business support setting • Experience maintaining records or databases with a high standard of accuracy • Experience managing a shared inbox or handling routine correspondence on behalf of a team Desirable: • Healthcare, primary care, pharmacy, or NHS-adjacent experience • Experience supporting a compliance, HR, or recruitment administration process • Familiarity with CRM, ATS, or workflow systems (TPN is moving onto the Zoho ecosystem) • Experience working in a hybrid team across multiple sites

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